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Q: 'Forward Only' Email Accounts in MS Outlook 2002? ( Answered,   0 Comments )
Subject: 'Forward Only' Email Accounts in MS Outlook 2002?
Category: Computers > Software
Asked by: schmigeggy-ga
List Price: $5.00
Posted: 12 Nov 2002 07:35 PST
Expires: 12 Dec 2002 07:35 PST
Question ID: 106044
How can I set up an 'alias' or 'forward only' email account on
Microsoft Outlook 2002?  I have used both Microsoft Outlook 2000 and
Outlook Express in the past, and had no problem setting up many
'alias' email accounts.  But now I am operating on MS XP, with XP
Office running Microsoft 2002 and I can handily set-up 'pop3' email
accounts but not aliases or forwards.  Please help!

Request for Question Clarification by pwizard-ga on 12 Nov 2002 08:26 PST
Can you describe your goal? When you talk of setting up "forward only"
email accounts within Outlook, exactly what are you wanting to do? You
have several pop3 accounts that you want Outlook to forward to a
single email account for you? I'm just not fully understanding the
feature you're trying to access by reading your question. Can you

Clarification of Question by schmigeggy-ga on 12 Nov 2002 09:07 PST
Thanks for the quick response.  I want to send outbound emails but not
receive inbound emails to the same account.  In MS Outlook 2000 and
Outlook Express, there is a small box in the properties section that
states 'Include this account when receiving mail or synchronizing'. 
By leaving that box unchecked, I could send outbound email from an
'alias' account, and not receive inbound mail to that account.  All
inbound mail would 'forward' to an independent pop3 account.  I am
looking for that same functionality in the MS Outlook 2002 Program and
can not locate it.
Thanks again for the assistance - I look forward to your reply!
Subject: Re: 'Forward Only' Email Accounts in MS Outlook 2002?
Answered By: pwizard-ga on 12 Nov 2002 09:48 PST
Greetings schmigeggy,

Now I understand what you're trying to do, you simply don't want email
automatically downloaded with all send/receive functions, however you
still want to be able to SEND out on this account. You are correct in
that Microsoft decided to move this function in Outook 2002. I too
have used this function in earlier versions and it threw me the first
time I tried to set it up. Here's how to do it:

From the TOOLS menu, right under SEND/RECEIVE, there is a new menu
command called SEND/RECEIVE SETTINGS. (If you have personalized menus
turned on, you may have to click the little down arrow at the bottom
of the menu in order to show all available menu commands) Clicking on
SEND/RECEIVE SETTINGS will invoke a second menu which you will need to
select DEFINE SEND/RECEIVE GROUPS. Alternately you can hit CTRL+ALT+S
to call up the same function.

From this screen you will setup how you want Outlook to handle the
send/receive functions for all of your email accounts. By default,
there is a group called "All Accounts". You can click on this group
and then click EDIT on the right. A new screen appears. All of your
POP3/LDAP/etc accounts appear on the left with your folders and
options in the middle/right. Simply go down the list and make whatever
changes you want. To disable the send/receive function (which is what
you asked specifically in your question) simply click on the account
and uncheck the very top option marked "Include account in this
send/receive group". This will mark the account with a red "X" and
will cause it to not download mail when the send/receive functions are
called. You can however still SEND mail out on this account whenever
you like, it only disables the SEND/RECEIVE function on a global
scale. You can still do an individual RECEIVE on just this account
just like in previous versions.

Now you could go even further and specify to only SEND mail items,
RECEIVE mail items, etc from this configuration page instead of just
deactivating the function. Microsoft has really improved this
functionality quite a bit with this release. After you make your
changes, just hit OK to save. There are more options at the previous
screen such as the time schedule for auto send/receive etc. I think
most of the settings/commands are pretty self explanatory once you get
to where you need to be. You can create as many different send/receive
groups as you want and have them perform different functions.

If you need more help with these functions, Outlook 2002 has some good
tips in their online help - just hit F1 and type in SEND/RECEIVE
GROUPS as your help question.

I hope this helps to point you in the right direction. Please don't
hesitate to ask for clarification if you need further assistance on
this question or if you need me to explain anything in further detail
-- I'll be happy to help!

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