Import Data to Access
Category: Computers > Internet
Asked by: sjkistler-ga
List Price: $10.00
05 Mar 2003 08:11 PST
Expires: 04 Apr 2003 08:11 PST
Question ID: 172140
I am downloading data from an online database into my access database. Here is the process: Save online data as text file Import text file into access, mapped onto existing table Here is the problem: Some of the memo fields are quite long they are basically three or four paragraphs of text. Instead of having hard returns, on my computer in Access I see little squares where the hard returns should be and the text runs on as one giant paragraph. When I use another computer in the office, the text also runs on as one giant paragraph, but it doesnt show the little squares. When I copy the text from one of the fields with the offending squares and paste it into a Word document, the hard returns are back yahoo! Problem is, I need to have the data in the cells in access look good so that they may be easily read within the database and not only when exported to Word. I have hundreds of these fields and do not have the time to enter the hard returns. Here is also what is odd. This process is used for submitting proposals to present at a conference. We have used this form, and downloaded it into the same access file, each year for the past three years. This is the first time that we have had this problem. In the past years, the data in the memo fields basically looked exactly like it would in word hard returns and all between paragraphs. Guidance would be appreciated.
Re: Import Data to Access
Answered By: snapanswer-ga on 05 Mar 2003 09:02 PST
Sjkistler, I believe I have good news for you in the form of Microsoft Knowledgebase Articles that address your problem. The first article provides a macro you can use to have Access replace the "square box" with the type of carriage return that is more visually appealing. This should help with the items that you have already imported. (Note that while it discusses Excel, the symptoms and solution apply directly to your situation). The second article will hopefully give you some additional clues about why this is happening, and makes suggestions for how you can fix this in your text editor prior to importing. This will hopefully make future imports easier. Microsoft Knowledgebase Articles: ACC2000: Imported Excel Carriage Returns Become Square Boxes http://support.microsoft.com/default.aspx?scid=kb;en-us;210372 ACC: Text Import Wizard Doesn't Import Data Correctly http://support.microsoft.com/default.aspx?scid=kb;en-us;149946 I suspect that the reason this is occurring now when it was not an issue in the past is possibly due to a change in the text editor that is being used or a slight change in the choice of file type that the text file is being saved as. For example, if the machine that is working differently has been upgraded to Windows XP, the text editor provided may work differently than those on older versions of Windows. It may be as simple as saving the file in a different text format. You may want to experiment to see how your result vary when you save your file in "Text Format" vs. "Text - MSDOS Format" if your text editor provides those options. Search Strategy: Search the Microsoft Knowledgebase for the Access product Search Terms: carriage return character http://tinyurl.com/6wod I hope that you have found this information useful and easy to understand. If you have any questions about the information provided, please do not hesitate to post a clarification request before rating the answer.
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