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Q: MS Word user question ( Answered 5 out of 5 stars,   2 Comments )
Subject: MS Word user question
Category: Computers > Graphics
Asked by: tibiaron-ga
List Price: $3.00
Posted: 15 Apr 2003 09:29 PDT
Expires: 15 May 2003 09:29 PDT
Question ID: 190785
Using MS Word, I know how to insert a photograph into a Word document.
I know how to format the photograph so it can be sized, dragged, and
wrapped with text.  I know how to create a caption under the photograph.  What I
cannot do is make the caption become part of the
photograph.  I want the caption to follow the photograph if it's
dragged, or cut and pasted to another page.  A correct answer to this
question consists of a list of sequences necessary to make a caption
below a photograph that will become part of the photograph and will
follow the photograph when the photograph is moved.  The process is
very simple in Word Perfect, but seems impossible in MS Word.

Request for Question Clarification by hammer-ga on 15 Apr 2003 09:42 PDT
Which version of Word?

- Hammer

Clarification of Question by tibiaron-ga on 15 Apr 2003 09:50 PDT
Word 2000
Subject: Re: MS Word user question
Answered By: feilong-ga on 15 Apr 2003 10:53 PDT
Rated:5 out of 5 stars
Hi Tibiaron,

Although the process is very simple in WordPerfect, it's not the case
with MS Word. Since you already know how to insert images and
obviously, use the "Format Picture..." menu and change the "Wrapping
style" in order to move the picture, I'm going to skip these and
proceed directly to the procedure of inserting a caption. Here are the
steps to follow:

1) Go to Insert > Text Box. This will insert a resizable text box in
the page.

2) Put whatever caption you like inside the Text Box and place it
under the image.
• To drag the Text Box, click on the outside border.
• To resize the Text Box, click on any of the 8 points outside border.
• By default, the Text Box has a white background and a .75 border. To
remove the border or background of the Text Box, right-click on the
outside border and choose "Format Text Box..." and go to the "Color
and Lines" tab and make the necessary changes.

3) After placing the caption under the image and making your desired
changes, press the Shift key and click on the image and Text Box. Once
the two are selected, right-click on the image and choose Grouping >
Group. You can now move both the image and the caption anywhere on the

I hope this helps you. Should you have any comments/questions, please
feel free to post your clarification before rating this and I'll
attend to you as soon as possible. Thanks for asking.

Search strategy:

Personal knowledge

Best regards,

Request for Answer Clarification by tibiaron-ga on 15 Apr 2003 12:29 PDT
I am real happy with your answer, but I still have a box around the
caption  I want to get rid of the box.  I found where to change the
line size etc.  But I have not found how to elininate the box

Clarification of Answer by feilong-ga on 15 Apr 2003 13:27 PDT
Hi. I have to reply to remove the "Please respond to the clarification
request." flag. I hope you understand. See my comment below. :-)
tibiaron-ga rated this answer:5 out of 5 stars
Your answer was clear and easy to follow.  Ingor my clarifiication
request on eliminating the text box.  I changed it to white and it's
gone.  Thanks

Subject: Re: MS Word user question
From: feilong-ga on 15 Apr 2003 13:25 PDT
I'm glad your problem was solved. In case you're wondering, I'm also a
graphic artist that's why I know these details by heart. I was about
to post my clarification when I saw that you already rated may answer.
Thanks for the excellent rating. I really appreciate it.

So as not to waste my effort, I posted my intended reply to you as an
added information. I hope you appreciate it. Thanks again. :-)

Hi, and thanks for making your clarification. To reiterate:

• By default the Text Box has a white background and a .75 line
border. To remove the border or background of the Text Box,
right-click on the outside border and choose "Format Text Box..." and
go to the "Color and Lines" tab.

• In Fill Color, ohoose "No Fill" to remove the white background. If
you do this, text or images behind the caption can be seen.

• In Line Color, choose "No Line" remove the line border.

No box will remain after these steps. Only the thick, screen-type,
handle of the Text Box will remain. If you're wondering if it will
appear when printed, the answer is no. It's harmless.

Now, if you also want to remove this box in MS Word, this is not
possible. I can tell you a lengthy way around this but be prepared to
accept the disadvantages:

1) You will be converting the caption to an image file and combine it
with the image, once done you cannot alter the text anymore should
there be typo or anything that needs to be changed. You will need a
photo editor to change it and this would be an added task for you.

2) If you resize the photo, the imaged text might be distorted.

3) If you enlarge the photo, enough for the pixels to be seen, the
imaged text will also appear to be pixelated because it follows the
resolution of the image. Remember that this is not a vector character
anymore and in some cases, it could be distorted.

4) Another thing with enlarging or shrinking is that the imaged text
will grow and shrink according to the size you specify for the image.
So if you specify 8 points for all your captions and you enlarge the
image, the imaged text will be bigger than 8 points. If you shrink the
image, the imaged text will be smaller than 8 points

5) You cannot change the attributes of the text anymore such as the
font, color, size, etc. should there be changes to be made.

6) The imaged text may appear pixelated when printed depending on the
changes that you apply to the whole image.

Bottomline, It will be a big disadvantage because you will have less
flexibility and less space to make adjustments for changes. For all
the changes that you have to apply to your imaged text, you will need
a photo editor or go to the same cycle of repeating a lengthy
proceedure just to effect a minor change.
Subject: Re: MS Word user question
From: tibiaron-ga on 15 Apr 2003 20:34 PDT
I am well impressed with your ability.  I posted my question on an MS
Word forum and got no takers, then I took it to Abuzz and got
insulted, then I remembered Google Answers, and came here.  Google
runs a quality site.

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