What is the best way to backup my personal folders in Oulook 2000 and
put them on my company networked computer?

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Clarification of Question by wmballs-ga on 14 May 2003 09:35 PDT

Just to be clear: I run Windows 2000 Pro at home and want to take my
Outlook 2000 folders and put them in Outlook XP on the computer at the
office. I tried using the Outlook backup feature, plus the
import/export feature; exporting each folder in a .pst format and
burned to a CD
I have had problems with this when I go to restore the the files on
the office computer; I get an"access denied" message.  I have had the
system administrator give me complete access and still I am unable to
restore my files.
What will work. 
The machine at the office runs Windows 2000 as well.
Thank you.

Hi wmballs-ga,

The problem you have described is one that endless Outlook users have
come across at some point or another, and so it is very well
documented. In fact, I answered a similar question a little while back
that you may be interested in as well:

http://answers.google.com/answers/main?cmd=threadview&id=183698
 
Assuming that you wish to archive these messages so that they can be
loaded back into Outlook at a later date, the following information is
meant for describing how this is done.
 
*.PST Files 
------------ 
 
Microsoft has designed the *.PST file format (also known as the
Personal Folder File) as the means by which Outlook can manipulate
objects such as email, contacts, calendar, tasks, etc. Each
installation of Outlook
creates a default PST file where where sent/received messages are
stored. Each time Outlook is opened, it will attempt to retrieve this
specific file as it is integral to the operation of the program.
Furthermore, this file format is capable of seperating information
into
the folder structure you see in Outlook.
 
EXPORTING EMAIL IN OUTLOOK 
--------------------------- 
 
Outlook 2000 (as well other versions of Outlook) have the ability to
extract personal folders by manipulating the main PST file for a given
installation. This is know as the Import/Export function - using the
export portion of this feature will allow you to select specific
folders that you want to extract to a file for archiving. This will
not affect the state of your messages within Outlook since you are not
changing the main PST file, but simply creating a new one.
 
The steps for exporting email using the Export feature (complete with
screenshots) are laid out step-by-step in this article provided by
Texas Tech University:
 
http://www.depts.ttu.edu/helpcentral/directions/export_OXP.php 
 
ARCHIVING YOUR PST FILE(s) 
-------------------------- 
 
Once you have obtained the output PST file from the Export process,
you can transfer this file to your company networked computer in
several different ways:

1. Direct LAN transfer - if you can access this other system through
your company LAN, simply copy the file to the network location by
navigating through Windows Explorer to "Network Neighbourhood" and
then finding the system to which you want to transfer your data.

2. Floppy disk or CDROM - depending on the size of your PST, your can
transport the file to a removable media and then transfer the data to
its desired location.

Hope that answers your question, but if you need any clarification
please do post it and I will respond promptly :)

Cheers!
answerguru-ga