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Q: Moving text from MS Word Table to Non-Table Text ( Answered 5 out of 5 stars,   0 Comments )
Question  
Subject: Moving text from MS Word Table to Non-Table Text
Category: Computers > Software
Asked by: weisstho-ga
List Price: $20.00
Posted: 25 Jun 2002 20:41 PDT
Expires: 25 Jul 2002 20:41 PDT
Question ID: 33304
Hello, and thanks in advance for your help.  I HOPE IF YOU TAKE THIS
QUESTION YOU ARE A WONDERFULLY QUALIFIED MS WORD EXPERT.

1.  I use Microsoft Word (MS Word 2000 (10.2627.2625)) on a Dell
platform running Windows XP Professional.

2.  I am as dumb as a box of rocks on tech issues.

3.  I have a MS Word Document containing a table with two (2) columns
and one-hundred (100) rows of text (no numbers). If necessary, I can
omit the first column leaving only the second column of text.

4.  I need to take the information in the two columns (or if lots
easier, just the second column) and move it out of a table format and
into a plain-vanilla text document.

5.  This is to say that I need the text taken out of the table format
and placed in a normal Word document.

6.  Although links are ok, an ideal answer would contain an
idiot-proof, step-by-step instruction list as to how to accomplish
this.

7.  If this is not possible, just say so; if the only way to
accomplish this is to cut and paste the individual cells into a
separate Word document, just let me know and I will consider that a
complete answer and grease up my mouse.

8.  Thank you!!
Answer  
Subject: Re: Moving text from MS Word Table to Non-Table Text
Answered By: inquisitive-ga on 25 Jun 2002 21:26 PDT
Rated:5 out of 5 stars
 
Hello weissho-ga,

Very good question and hopefully I can help to keep you from cutting
and pasting all of that text!

To convert from a table to text in Microsoft Word 2000:

1) Select the rows or table that you want to convert. To do this
(please ignore if you already know how to do this) move your mouse
pointer to the left side of the top cell which you wish to highlight
until it changes to a white arrow. Then click and hold the mouse
button and drag to select more columns/rows. You can also go to the
Table menu and click on 'Select' and then 'Table' to select the entire
table.

2) On the Table menu, point to 'Convert,' and then click 'Table to
Text.' If you don't see the 'Convert' option in the Table menu then
click on the little down arrows at the bottom of the drop-down menu to
show more options (including 'Convert).

3) Now you will see a box with "Separate text with" at the top. Select
the option for the character you want to use to separate the columns
in place of the table column boundaries. I typically use the default
"tab" option, but you may want to play around with the other
selections as well, based on your needs.

You can now save the file as a regular Word file (.doc extension), in
Rich Text Format (.rtf extension) or as a plain vanilla text document
(.txt extension). The final option (.txt) is readable by any editing
program, but may not keep the formatting exactly as it was in the
original file.

For more on tables I'd recommend that you start with the help file
included with your Microsoft Word program(it really is very good).
There is also a Web site which may be of some help:

Using Tables in Word 
freehttp://ctl.clayton.edu/fidl/onlinetr/interword/Table%20handout.pdf
(this article is in PDF format and you will need the Adobe Acrobat
reader to read it. If it isn't already installed on your computer, you
can download it for free here -
http://www.adobe.com/products/acrobat/readstep2.html)

One last tip - be sure to save a backup of your file under another
name before you start to work on it. That way you can't lose anything
to an experiment gone wrong.

I hope this helps to answer your question. If you run into a problem
or need further clarification, please don't hesitate to ask!

inquisitive-ga
weisstho-ga rated this answer:5 out of 5 stars
I required an idiot proof explanation of a procedure in plain english
and Inquisitive gave me exactly what I wanted. Thank you!  Quick and
accurate service, too. Nice work.

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