I have found an excellent document that outlines, step by step,
exactly how to set up and run a Silent Auction.
Successful Silent Auctions - How to Do It
This online document was found by using my favorite World Wide Web
search engine, Google:
I used the following terms to search, then peruse the returned
listings. If you search yourself be sure to include ALL punctuation
exactly as listed:
+"how to hold" +"silent auction"
If you delete the word "hold" you will turn up a number of sites
relevant to silent auctions that might be useful as examples:
+"how to" +"silent auction"
You can also search for messages about silent auctions using Google
Enter the same search terms (and punctuation) as suggested above and
you will turn up a variety of useful messages. One in particular
seemed to be most relevant:
Need Silent Auction Advice/Info
posted to soc.org.nonprofit on 19 Nov. 1996
Click on the link "View Thread (3 articles)" to pull up three messages
where some specific questions are asked, and answered. E.g.,:
- Are we likely to get any more than 1/3 to 1/2 of the value of the
prizes from a casual (unrelated to us) audience? Are we therefore
exhausting other potential donors for less than their potential value?
- Should it be a single day event vs. ongoing?
And a larger question - how do I communicate with a somewhat
singleminded big $ prospect who has stated 'he wants to see the entire
organization working on this event" to refocus him on our mission of
education and conservation - without turning him off?'
I'm pretty sure the document I listed at the beginning of my answer
will suit your needs. If so, feel free to rate me appropriately.
Otherwise, don't hesitate to ask for clarification or more assistance.