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Q: Outlook address book ( No Answer,   5 Comments )
Question  
Subject: Outlook address book
Category: Computers
Asked by: grandma365-ga
List Price: $5.00
Posted: 28 May 2004 06:44 PDT
Expires: 27 Jun 2004 06:44 PDT
Question ID: 353129
I created Groups under my Contacts in my address book in Outlook to
store addresses which I infrequently use. I then deleted the addresses
under the main Contact list and the names (100+) seemed to stay in the
new Group. However, later on all but three disappeared.
How can I creat addresses under a separate Group in Outlook so that
they are not duplicated in the main Contact list?
The main list contains hundreds of contacts if I cannot keep separate groups. 

Carole Johns
Answer  
There is no answer at this time.

Comments  
Subject: Re: Outlook address book
From: wasting_time-ga on 01 Jun 2004 01:52 PDT
 
oh just use AOL... your better off... i am having trouble trying to
understand your question... so you deleated your contacts and all but
3 got deleated? anyways try dupicating your account... you can have
many diffrent accounts that use your same ISP e-mail server / user
name / etc.  the only diffrence is that clones of the same account are
kept more seprate (like a virtual wall)  when it comes to clashing
data
Subject: Re: Outlook address book
From: wasting_time-ga on 01 Jun 2004 01:56 PDT
 
hey mabey u found a flaw in outlook good 4 u... anyways try to
manually deleate everything that gets duplicated or try to use your
e-mail client as a normal e-mail client... i think outlook thinks your
a spammer or some corporate dude and is designed to malfunction when
you do dumb stuff witrh it. anyways just use AOL they offer great
service and support for users like u!
Subject: Re: Outlook address book
From: wasting_time-ga on 01 Jun 2004 01:57 PDT
 
also go to the windowsupdate.microsoft.com and look for outlook
updates... its best to download them all to be on the safe side
Subject: Re: Outlook address book
From: cnravr-ga on 07 Jun 2004 12:45 PDT
 
I would suggest that you create another address book under your
current Contacts folder (right click on Contacts & add new folder). 
Then add the email addresses of your 100 contacts.

The problem you had is that a group is a reference of specific
contacts.  So when you deleted the contacts, you also removed the
contact from your newly created group.

Hope this helps.  Let me know if this is not clear
Subject: Re: Outlook address book
From: soulsister979-ga on 07 Jun 2004 22:57 PDT
 
I may not fully understand you problem but I will give it a try:  

1) When you group address items in outlook you are not actually
creating a distinct collection of those contacts in your group.  When
you customize the view by selecting a field to group by you are asking
Outlook to arrange your Address Book to display the contacts according
to a specific value contained in that field.  It is not actually
altering or creating new entries--I think about it as creating an
anchor.

If I understand your intentions correctly Outlook would require you to
create a new Address Book:
(From Help)
Add or remove an address book
Do one of the following:

Add an address book

On the Tools menu, click E-mail Accounts. 
Under Directory, click Add a new directory or address book, and then click Next. 
To add the type of address book you want, do one of the following: 
Add an address book using an Internet directory service (LDAP)

Click Internet directory service (LDAP), and then click Next. 
In the Server name box, type the name of the server your Internet
service provider or system administrator gave you.
If the server you specified is password protected, select the This
server requires me to log on check box, and then type your user name
and password.
Click More Settings. 
Under Display Name, type the name for the LDAP address book that you
want to be displayed in the Show names from the list in the Address
Book dialog box.
Under Connection Details, type in the port number provided to you by
your internet service provider (ISP) or system administrator.
Click the Search tab, and then change the server settings as needed. 
The search time-out setting specifies the number of seconds Microsoft
Outlook spends searching the LDAP directory to resolve names in a
message. You can also limit the number of names listed in the Address
Book after a successful search on a name.

Under Search Options, if the Search base box is not filled in, type
the distinguished names provided for you by your administrator.
Click OK, and then click Finish. 
Add an additioinal address book

Click Additional address books. 
Click the address book you want to add, and then click Finish

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