How do you get MS Word (Office XP) to print a new serial number or
counter for a document with each copy that is being printed.

Thanks, 

Octopia

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Request for Question Clarification by feilong-ga on 01 Jun 2004 04:58 PDT

Hi Octopia,

I'm not sure if this is what you're looking for. Anyway there's a
30-day evaluation period so you can download it and see if this is
works for you:

O&K Print Watch
http://www.prnwatch.com/

Regards,
Feilong

The easiest way to generate individually numbered copies of a document
is to use Word's "mail merge" capabilities. Prepare your document and
save it. When it's ready to print, click 'tools...letters and
mailings... mail merge'. Choose 'letters' when it asks you for a
document type. When it asks you to choose a starting document, choose
'use current document'.

Word will then prompt you for a data source. The easiest data source
to use is an Excel file, with "Serial Number" in cell A1, and the
serial numbers you want in the cells below (you use autofill to create
this quickly).

Once you've selected the data source and specified that you want to
use the entire spreadsheet, World should prompt you to insert the
merge field 'Serial Number' into your document. You can put your
serial number wherever you like, but the footer is a good place; if
you put the number in the footer, it will appear on each page of the
numbered copy.

To print further copies, repeat the process, but amend your Excel file
to use the new numerical range (and the last number in the data source
will remind you of how many copies you have already printed).


Additional information:

A more advanced guide to printing copy numbers, including macro solutions:

Printing Copy Numbers
http://wtonline.vitalnews.com/Pages/Tip0467.html


A general tutorial on Mail Merge in Word 2002:

Using Mail Merge in Word 2002 for the PC
http://www.wellesley.edu/Computing/Office02/MailMerge02/mailmerge02.html


Search strategy: answered from existing knowledge, but additional information from:

"numbered copies" word
://www.google.com/search?q=%22numbered+copies%22+word&ie=UTF-8&oe=UTF-8

"mail merge" office xp
://www.google.com/search?num=50&hl=en&lr=&ie=UTF-8&safe=off&q=%22mail+merge%22+office+xp&btnG=Search

Hope these instructions are clear. Please ask if there's anything
you're not sure about.

Excellent answer, alisonscott. Thanks!

I doubt if there is a way ... except by creating a new document for
each copy required, possibly by using VBA.

But, just watch, because some AWESOME RESEARCHER will now prove me wrong!

Wow, Alisonscott

You are truly AWESOME!

Bryan

thanks!