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Q: Sending emails from Microsoft Access to query-generated email addresses ( No Answer,   2 Comments )
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Subject: Sending emails from Microsoft Access to query-generated email addresses
Category: Computers > Software
Asked by: applecore-ga
List Price: $21.11
Posted: 13 Jun 2004 12:31 PDT
Expires: 13 Jul 2004 12:31 PDT
Question ID: 360450
I would like to send an email from Microsoft Access 2000 (maybe 2002
later or now if it is the only option) using a Macro and a Query of a
table.
The table contains due dates and email addresses. The query lists
those dates that are less than a week away. I would like to send an
email to the address listed for each upcoming due date.

I can send an email using the 'SendObject' Macro item, but I am unable
to programmatically enter the address. For 20+ emails each time the
macro is run, it is not practical to manually enter each email. Please
help me make it automatic.

A generous tip will be provided to a workable solution given by
Wednesday 6/16/2004 at 11:59:59pm GMT. ;)
Thank you for your attention.
Answer  
There is no answer at this time.

Comments  
Subject: Re: Sending emails from Microsoft Access to query-generated email addresses
From: crythias-ga on 13 Jun 2004 18:10 PDT
 
Hello, applecore
I'm not a Google Answers researcher, but here's the step by step. 

http://www.csbsju.edu/ITServices/guides/access/accessmailmerge.htm

search term:
email merge from access
Subject: Re: Sending emails from Microsoft Access to query-generated email addresses
From: crythias-ga on 06 Jul 2004 21:08 PDT
 
Ack! I know I could program this in PHP and MySql in seconds, or do
what I proposed above and call it with a macro, but I don't think you
can program a macro with values for that send object. I've been
looking at modules and ... sheesh.

There are so many different methods available to do what you want from
outside Access, even having Access call it from a macro. I could use
my favorite "Awk" on an export from a query, or an ODBC link to PHP or
a macro through Word or possibly even through Outlook, perhaps, and
each one would be seemless to access via the Macro RunCommand...

The key is that the simple thing to do in PHP, forinstance:

connect to the database
get a result from a query
loop through results
send email to the appropriate recipients
exit and return control to Access

is something that web professionals do ALL the time. PHP (www.php.net)
is free and *SO* powerful for this stuff. Likewise Perl, Python...
It's so interesting that, in this case, it's very easy how to do
something with free software that is a pain to implement in a GUI.
Good coding to you!

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