Microsoft Word/Office gurus:

In Microsoft Word, I would like to do the following:

Have paragraphs in multiple documents updated and synchronized. For
example, I have four documents that cover different topics, but have
one paragraph that is identical. I would like to be able to just
change the paragraph in one document and have the changes propagated
to the other documents. Perhaps dynamically updating fields would
work, or maybe it is some clever use of smart tags and a third party
tool. If it isn't perfectly automated, but instead requires each
document to be closed and re-opened, that would be fine. I just don't
want to have to cut and paste, since there will be many paragraphs in
many documents.

Dear James,

Thank you for giving me the opportunity to post what I found as an
answer - I'm very glad to hear it hits the spot. Here it is again to
make it official.


"Updating the closed documents may be fun. You can update them as they open
using an autoopen macro in their template, but I can't see how to update
them otherwise. Inserting bookmarked text into a subsidiary document using
an includetext field(s) should work. The only difficulty will be ensuring
the bookmarks are not eliminated as the containing document is edited.

Alternatively, you could paste > special as a link into the open subsidiary
documents, then while the those documents remain open any changes to the
first are immediately transferred to the others. It shouldn't be too
difficult to arrange to have them all open together. Again if they are not
all open, the links will have to be updated by macro code.

A third way would be to use Autotext fields and save the autotexts in the
documents' template. Then by resaving the autotexts with the same name, you
can transfer the text they contain into all the documents - again the fields
will need updating.

There is a sample update code on my website in the article
http://www.gmayor.com/installing_macro.htm"
http://groups.google.ca/groups?hl=en&lr=&ie=UTF-8&threadm=F4BF7C07-AC4F-4C39-8919-FDDB1BE4F406%40microsoft.com&rnum=1&prev=/groups%3Fnum%3D100%26hl%3Den%26lr%3D%26ie%3DUTF-8%26q%3Dword%2Bupdate%2Bidentical%2Bparagraphs%26btnG%3DSearch

Don't worry about the $12.00 - it will be taken care of automatically
for you. Welcome to GA!

Sincerely,
hummer

Google Search Terms Used for the Web and Groups:

word update identical paragraphs
word update all documents
word synchronize multiple documents
word update multiple documents

Hi jumpinjimmy,

Are any of these solutions helpful? It's an answer to a question very
similar to yours.

"Updating the closed documents may be fun. You can update them as they open
using an autoopen macro in their template, but I can't see how to update
them otherwise. Inserting bookmarked text into a subsidiary document using
an includetext field(s) should work. The only difficulty will be ensuring
the bookmarks are not eliminated as the containing document is edited.

Alternatively, you could paste > special as a link into the open subsidiary
documents, then while the those documents remain open any changes to the
first are immediately transferred to the others. It shouldn't be too
difficult to arrange to have them all open together. Again if they are not
all open, the links will have to be updated by macro code.

A third way would be to use Autotext fields and save the autotexts in the
documents' template. Then by resaving the autotexts with the same name, you
can transfer the text they contain into all the documents - again the fields
will need updating.

There is a sample update code on my website in the article
http://www.gmayor.com/installing_macro.htm"
http://groups.google.ca/groups?hl=en&lr=&ie=UTF-8&threadm=F4BF7C07-AC4F-4C39-8919-FDDB1BE4F406%40microsoft.com&rnum=1&prev=/groups%3Fnum%3D100%26hl%3Den%26lr%3D%26ie%3DUTF-8%26q%3Dword%2Bupdate%2Bidentical%2Bparagraphs%26btnG%3DSearch

hummer

Hey Hummer,
Yes, that answers it! Thank you! I spent a long time looking for
that...you found it rather quickly!
This is my first time using Google answers. What do I do to send the $12?
Best,
James