My company uses Microsoft Outlook 2003 and in particular we store all
relevant e-mails in the public folders section using individual
folders for each of our projects. For example, I have a project called
"Leon House" and accordingly have a folder called "Leon House" into
which I file all e-mails I want to keep for this project.
To access these folders I usually have to go to the "folder list",
then open up Public Folders and then open the individual folder. This
involves quite a few clicks of the mouse, especially if you change
between the Calendar or contacts sections, then want to go back to my
Leon House folder.
What I would like to do is have an icon on my toolbar which when
clicked, for example, would take me directly to the Leon House folder.
It would be even better if this could be made into a keyboard shortcut
so that a simple press of, say, CTRL-L would do the same.
Any ideas? |
Request for Question Clarification by
rainbow-ga
on
04 Jan 2006 11:50 PST
Please let me know if this suits your purpose:
In Outlook go to the View menu and ensure that Outlook bar and Folder
List are selected (you will see a tick next to Outlook bar and a box
round the Folder List icon if they are selected). If they are not
selected, single click on them.
The Outlook Shortcuts bar and the folder list will be displayed on the
left of your Outlook screen.
By default you have the icon for Outlook Today, and some other icons
from the Outlook Today folder, e.g. Inbox, Diary etc.
To add an icon:
Choose an icon from your Folder List and click and drag it on your
Outlook Shortcut bar
or
Right click on the Outlook shortcut bar and choose Outlook bar shortcut
Select a the item you want on your shortcut bar
Click OK
Looking forward to your clarification.
Best wishes,
Rainbow
|
Clarification of Question by
danvang-ga
on
05 Jan 2006 01:03 PST
Thanks rainbow-ga however this isn't what I want. The problem with
doing it your way is that as soon as I select something else, say the
calendar, the outlook shortcut bar obviously disappears. I want
something where I can have an icon on a toolbar which never disappears
(or have a keyboard shortcut to do the same). So that if I am in the
calendar, for example, a certain folder is just one click away.
|
Request for Question Clarification by
rainbow-ga
on
05 Jan 2006 06:21 PST
Thank you for your clarification. Please try the following and let me
know if it suits your purpose:
Click a folder in Outlook and drag it to your desktop or Quick Launch
bar. (I think dragging it to Quick Launch would suit your purpose more
than dragging it to your desktop. However, you cannot drag it to your
toolbar). This will create a shortcut (confusingly named an "Exchange
shortcut," so be sure to rename it) that will launch the folder in
question but not Outlook itself. This means that you can read and edit
what's in the folder but will not have access to the rest of Outlook.
Looking forward to your views.
Best wishes,
Rainbow
|
Clarification of Question by
danvang-ga
on
05 Jan 2006 09:02 PST
Again thanks for your response. I have managed to do this as well in
the past but as you mention what it does is open up the folder in a
new window quite separate from Outlook. I just want a way of telling
outlook to "goto" the specified folder. I was thinking that there must
be a way of writing a macro in VB to do this?
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Request for Question Clarification by
rainbow-ga
on
05 Jan 2006 10:05 PST
After addtional research, I was not able to find a macro for your
request. Hopefully another researcher will be able to help.
All the best,
Rainbow
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