As it is the beginning of a new year, I am cleaning up our 2005
documents, doing year end financials, etc... for my business. As I am
cleaning out my filing cabinet and putting documents in boxes for
storage, I got to thinking about the security of those documents. For
some reason, I have it in my head that I heard somewhere that there
are some new laws and requirements for document storage to help
prevent identity theft. Furthermore, I vaguely remember something to
the effect that if those documents were used for criminal purposes
that my business (or me personally) could possibly be held responsible
for negligence. Although it is certainly possible that I imagined all
of those "laws", it is equally possible that they do in fact exist.
Can you find me some sort of primer on the topic for what it required
by law for paper record storage. I am not looking for "common sense"
storage ideas that would help to prevent theft, but rather the actual
requirements to prevent me or my business from being held liable were
something to happen. I know that sounds rather uncaring, but the
motive behind the question is the exact opposite. I want to do what
is right by the persons whose information is in those documents and
also protect my business and myself. Please note that I am not
concerned with digital security- only for paper documents.
Thanks! |
