Hello!

In Outlook 2003, looking at my Contacts, I selected one contact (a
man with three e-mail addresses) and chose "new message to contact."
A new message opened with all three of his addresses in the "To" box.

However, if I select two contacts simultaneously (using the shift
key), each of whom has several e-mail addresses, and choose "new
message to contact," only each contact's FIRST address appears in
my message. How can I select multiple contacts and send a message to
ALL of their addresses?

Also, it's not letting me send a single email to many recipients. I
get a message like this from the System Administrator:

 The following recipient(s) could not be reached:

      'rjreades@aol.com' on 10/25/2004 1:17 PM
            452 too many recipients

How do I overcome this limit?

Thanks!

---

Clarification of Question by sredle-ga on 29 Nov 2004 19:59 PST

Thank you crythias-ga! I appreciate your suggested alternatives. But
actually, this issue does not come from the recipients like AOL--it's
Outlook itself that generates the message. I shortened my question by
writing only the one email address and the 452 error message, but it's
actually a whole list--all the 20-30 addresses that were over some
phantom limit, and they're from a variety of domains. Additionally,
AOL would have no idea if my email is going to too many recipients: I
do list them in BCC, so AOL only knows it came to that one AOL
address.

Disclaimer: I am not a GA Researcher. This message is a free comment. 

I do hope you're sending via BCC instead of TO just to keep the
people's email addresses private.

AOL will block, as do some other conscientious sites, email with
multiple recipients because it's considered spam. I don't have an
exact number, and it probably varies with recipient, but anything more
than 20 users and ... it's not really a personal email anymore, is it?

The best way to get around all this is to use a mailing list server,
like mailman at www.list.org. It is free, but requires a slight bit of
setup. I suppose there are some Windows-specific list servers around.
This is will send to "everyone" and all email addresses and not have
individual "too many recipients" problems. The kicker? It can allow
people to remove themselves from your list if they want (and you allow
them to). It also archives the messages. You just send your email to
one address and everyone gets the message. You can subscribe all your
emails in Outlook, and never have to ask this type of question.

If you must respond, "I *have* to do this within Outlook", then the
answer is obvious: break your list into distribution lists of less
than 20 users each and send the message (BCC!) each group, one at a
time. If this is still not acceptable -- that is, you must send to all
users now via Outlook with one message -- you'll keep getting the
bounces because it's a recipient server issue and not something you
can fix.