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Q: Microsoft Word Forms ( Answered,   1 Comment )
Subject: Microsoft Word Forms
Category: Computers > Programming
Asked by: jaimeg-ga
List Price: $5.00
Posted: 24 Mar 2005 19:30 PST
Expires: 23 Apr 2005 20:30 PDT
Question ID: 500044
I am creating a form in Microsoft Word. I would like to create a
calculated field that equals the sum of two other text fields
(numbers) that are not part of a table. I am trying different ways but
none are working, I need help
Subject: Re: Microsoft Word Forms
Answered By: maniac-ga on 25 Mar 2005 14:54 PST
Hello Jaimeg,

You should be able to do the following steps:

[1] Insert the two "other text fields" as bookmarks using SET. To do this, i used:

  Insert -> Field
  replaced the = (default value) with something like SET X 10.0 

after I did this, I saw the field entered in my file formatted as follows:
  { SET X 10.0 \* MERGEFORMAT }

[I believe I have "show fields" turned on as part of my preferences -
make a clarification request if you need to know how to do this]
I repeated for the other value (Y). I also noted that these values do
not appear on the page if you print them.

[2] Insert the calculated field. To do this, I used:
  Insert -> Field
in this case, I used
  = X+Y

and again I saw the field information formatted like:
  { = X+Y \* MERGEFORMAT  }
or on the printed page, the value was displayed as 11 (Y was 1).

I tested this type of reference both within and outside of a table and
it worked OK.

To find the information, I used the MS Word help and searched using phrases like:
  calculate value
  insert field
  bookmark field

Please make a clarification request if you are having problems
understanding the answer or if there is some other situation that is
preventing this solution from working on your system.

Subject: Re: Microsoft Word Forms
From: carlc-ga on 08 Apr 2005 10:47 PDT

Here is the easy way...when you add your calculation field to your
form, in the expression field of the Form Field Options dialog box
enter this formula:


Just change the bookmark name to whatever your 2 text fields are. 
Also be sure to check the "calculate on exit" check box for each of
the fields you desire to use in the formula.


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