I want to be able to add page numbers to existing hard copy documents by putting
them in the printer tray. How can I get MS Word to print a page number
on each for -- say -- 100 pages, without creating a document 100 pages
long. Or is that the only way?

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Request for Question Clarification by pafalafa-ga on 04 May 2005 11:07 PDT

In may not be the ONLY way, but it certainly seems the EASIEST way?

Can you let us know why you're looking for a seemingly more-complicated approach?

Thanks,

pafalafa-ga


P.S.  My experience in the past with passing laser-printed documents
through the printer a second time hasn't always been successful -- the
ink sometimes smudges.  If your document is laser-printed, have you
tried a test run of a second pass?

The caution regarding smearing or smudging is well-taken. However,
it'd be very simple and easy to create that 100 page document with
page breaks. There's probably a more elegant way, but I'd just do 4 or
5, then copy and paste a few times, then copy and paste that whole
group until I had 100. Set up the page margins (left, right, top,
bottom), then go to "insert page numbers." You could even get fancy,
having Word place page numbers on the outside (or inside) of the
pages. Or, use the "Header" and/or "Footer" commands to insert your
page numbers and any other relevant information. In short, you could
really re-brand and customize whatever you're reproducing (assuming,
of course, that you have the legal ability to do so) to look quite
professional.

You can use that macro



Sub Macro1()
For i = 1 To 100
    Selection.Sections(1).Footers(1).PageNumbers.Add PageNumberAlignment:= _
        wdAlignPageNumberRight, FirstPage:=True
    With Selection.Sections(1).Headers(1).PageNumbers
        .StartingNumber = i
    End With
    Application.PrintOut
    Next
End Sub

I agree. Making a manual document seems easiest.
New document.
View-->Header and footer.
Go to footer.
Click the big # button on the header footer toolbar.
Format paragraph with the page number as desired and appropriate
distance from bottom of page, etc.
Close header and footer.
Hold Ctrl key and hold enter key.
In about 5 seconds, I had 94 pages. So, hold it for 6 seconds. :)
That creates 100 pages.

Good luck!