OUTLOOK PERSONAL Folders Back-up
Mossberg?s Mailbox Wall Street Journal September 19, 2002
http://ptech.wsj.com/archive/mailbox-20020919.html
Q: What is the simplest method for backing up my calendar, contact and
e-mail data in Microsoft Outlook?
A: There are several methods, but the one I find the most
straightforward is to use Outlook's export function to create a new,
backup file in Outlook's own format that contains just the folders
from within Outlook that you want to duplicate.
Go to the File menu and select "Import and Export." Next, select
"Export to a File" and choose as your file type "Personal Folder File
(.pst)." Then, pick which folder within Outlook you'd like to include
in this new backup data file -- calendar, contact, an e-mail folder,
etc.
Then, either accept the backup file name proposed by Outlook or change
it. That's all you have to do. You can export only one folder, with
its subfolders, at a time. So if you want to back up your calendar,
contact and e-mail data, you'll have to go through this multiple
times.
You can choose to embed each folder into the same backup file, or
create separate ones for calendar, contacts and e-mail.
Mossberg?s Mailbox September 26, 2002
http://ptech.wsj.com/mailbox.html
UPDATE: Last week, I explained one way to back up data in Microsoft
Outlook. Since then, several readers have tipped me off to a little
add-in program Microsoft makes available free that performs such
backups more quickly and easily. It is called Personal Folders Backup
and can be downloaded from this Web site:
http://office.microsoft.com/downloads/2002/pfbackup.aspx?FinishURL=%2Fdownloads%2Frelease%2Easp%3FReleaseID%3D17851%26area%3Dsearch%26ordinal%3D1%26redirect%3Dno
Outlook 2002/2000 Add-in: Personal Folders Backup
Backing up your Microsoft OutlookŪ information is quicker and easier
with the Personal Folders Backup feature. Personal Folders Backup
creates backup copies of your .PST files at regular intervals, making
it easy to keep all of your Outlook folders safely backed up. With
Personal Folders Backup, you can choose which of your .PST files you
wish to back up, and how often you wish to back them up.Each .PST file
contains all of your Outlook folders, including the Inbox, Calendar,
and Contacts. You can have a single .PST file (usually called
"Internet Folders" or "Personal Folders" in your Folder List), but you
might also have an additional .PST file that you use for archiving
("Archiving Folders"). Personal Folders Backup lets you back up any or
all of these .PST files. Note Personal Folders Backup only backs up
.PST files. If you have a Microsoft Exchange Server mailbox, your
server mailbox folders are backed up regularly by your server
administrator. Note If you are using an East Asian operating system
(such as Korean language WinMe) with an English version of Office, you
will be unable to use this download.
#######################################################################
Outlook Aids
langalist] LangaList Standard Edition 2003-10-02
Date: 10/1/2003 9:12:08 PM Pacific Daylight Time
Fred, Take a look at these two utilities:
DBXtract:
http://www.oehelp.com/DBXtract/Default.aspx
Outport:
http://outport.sourceforge.net/
I've found these very useful for exporting mail
boxes to plain text files that can be zipped and
backed up. Cheers, Ron Gustavson
From the sites:
DBXtract.exe extracts all mail and news messages
from individual dbx files. After extracting the
messages one can drag them from a Windows Explorer
folder into an Outlook Express mail folder.
Outport aims to be a generic program for exporting
date from Outlook (Outlook + export = Outport.
Original eh? :-) ) to various email/pim programs.
Thanks, Ron! |
