Hello Louislwy123-ga,
The changes I made to the text you wanted to be proofread are written
between braces {} so that you can control them against the original
text. Also, I used the angle brackets <> to indicate suggestions or
comments to your consideration. I hope to have met your expectations.
Please feel fre to ask for clarification if you consider it necessary.
Here's the resulting text:
4. Operating Procedures
4.1 Cargo Receiving
4.1.1 Expeditors {will} receive Advance Shipment Notices (ASN) from
Buyers of Hand Held Products {no later than 1 day before the} delivery
of shipment. And Hand Held will provide {expeditors with the Master
SKU list}.
4.1.2 {If requested by Hand Held Products, Expeditors will implement
door pickup service}
4.1.3 Expeditors {will} receive physical shipments with {their
corresponding packing slip and invoice} at the distribution warehouse:
14/F Dynamic Cargo Center, 188 Yeung Uk Road, Tsuen Wan, Hong Kong.
Operating hours: Monday to Friday: 09:00 to 18:00; Saturday: 09:00 to
13:00 <ALTERNATIVE: Monday to Friday: 9 AM to 6 PM; Saturday: 9 AM to
1 PM>
4.1.4 Expeditors {will examine shipments? packages outer side in
search} for any visible damage. {If any damage is found, it will be
photographed with a digital photo device and Hand Held will be
immediately informed, and asked} for further instructions.
4.1.5 Shipment details including: Part No., No. of cartons/pallets,
Quantity, PO no. or Invoice no., etc. {will be controlled against ASN
and packing list upon delivery. Any discrepancy will be informed to
Hand Held immediately in order to ask} for further instructions.
4.1.6 {If no anomalies as described in 4.1.4. and 4.1.5 were found,
expeditors will okay the reception of shipment.}
4.1.7 The damaged cargo will be stored at OSD (Over, Short, or
Damaged) area separately. Hand Held will notify Expeditors of {the
returning product to supplier procedure per <via?> RMA instructions.}
<Here there are two possible interpretations: either you meant ?for
each RMA?, where the word ?per? would be adequate, or else you meant
that the RMA will include the instructions, in which case the right
word to use would be ?via?.>
4.1.8 Receiving cut-off: Monday to Friday: 5:00pm Saturday: 12:00
noon. {For each cargo reception, the expeditors will generate a
Receiving Report to be delivered to Hand Held Products on the next
working day before 10:00am. The Receiving Report will include the
serial no.}, which can be scanned from the outer carton labels.
4.1.9 {The} warehouse receipt will be sent to Hand Held Products
weekly on Friday via postal delivery.
4.1.10 An Inventory Report will be sent to Hand Held Products on every
Monday before 12:00 noon via email.
4.2 Shipment Arrangement
4.2.1 Hand Held Products Master Scheduler will notify Expeditors to
release cargoes from the warehouse via email or fax. The instruction
will include customer sales order <purchase order?> number, part
number, quantity, and consignee with specific {shipping} address,
freight terms (pp, collect, pp+), Incoterms and carrier if {routed by
customer}.
4.2.2 The order cut-off time:
Type of order | Cut-off time | Arrangement
Same day order | Orders received before 10:00am | Cargo ready on the same day
Next day order | Orders received after 10:00am | Cargo ready on the
next working day
Urgent order | <Any time?> |4 working hrs after notice. ({Needs to be}
based on volume)
4.2.3 Expeditors {will issue the lists for cargo pick-up and will
control} the part number and quantity against the inventory record. If
any inconsistence is detected, the expeditor will communicate with
Hand Held Products in order to solve the situation.
4.2.4 Value-added services, e.g. pick & pack, kitting, labeling, etc.,
will be provided {upon} Hand Held Products request.
4.2.5 Hand Held Products {will prepare} the necessary customs Performa
invoice and packing list.
4.2.6 Expeditors {will place} the booking to appointed forwarders as
per Hand Held Products instruction if it is an international shipment.
4.2.7 Cargoes will be delivered to forwarders' warehouses by
Expeditors or self {picked-up} by Hand Held Products? vendor upon Hand
Held Products request.
4.2.8 Expeditors will update the warehouse management system (EDMS)
within {the next} 8 working hours if the shipment is released on or
before 6:00pm.
4.2.9 Expeditors will send shipping report to Hand Held Products
<right?> after shipment release via email. The shipment report {will}
include the serial numbers shipped on each sales order.
4.2.10 Expeditors {will} declare {to the} import/export custom on
behalf of Hand Held Products as per the client instructions. Hand Held
Products {will} provide the commercial documents within 7 days after
shipment onboard or flight received for declaration.
5. Inventory Control for Distribution Service
5.1 Monthly cycle count as per Expeditors warehouse procedure.
6. Billing Arrangement
6.1 Monthly invoice for Distribution service will be issued at the end
of each month. Invoice will be settled via F2F with EI/JFK.
6.2 Please refer to the agreed distribution scope and rates. |
Clarification of Answer by
guillermo-ga
on
26 Sep 2005 07:45 PDT
Hello Louislwy123-ga,
Two clarifications:
In 4.2.2. I assumed that it's a table chart, and mostly all I found
necessary was to separate columns for each row, for what I used
vertical bars: |. In the last row -urgent order- I understood that "4
working hours after notice" referred to the "arrangement" column
rather than the "cut-off time" one, since there seems to be no cut-off
time for urgent orders (other than the operating hours, of course),
thus I proposed "any time" for the column "cut-off time". I hope I got
it right.
In 4.2.3. the change I introduced to the text is more extended than
what I included between the braces, actually involving the whole
sentence. I apologize for that and other possible similar omission
that I haven't detected.
Regards,
Guillermo
|
