Here are the step by step instructions for creating a mail merge in
Word using Outlook as your data source so that you can repeat each
contact's information 30 times on a page for each of your 500
1. Open a new document in Word and select Tools > Letters and Mailings > Mail Merge
2. Select 'Labels' and the click the 'Next' link
3. Click on 'Label Options' and then select your Avery label 5164 from
the Label Options dialog, then click OK.
4. Click the 'Next' link to select recipients
5. Choose 'Select from Outlook Contacts', click 'Choose Contacts
folder' to select a folder, then click OK.
6. You can specify exactly which contacts should be included via the
'Edit Recipient List' option
7. Click Next to arrange your labels
8. Put your cursor in the first label, and insert your picture using
Insert > Picture menu item (either from file or clipart)
9. Click on 'More Items' and insert the fields you want to include
10. Arrange the layout of the first label as you desire, then click on
the Update All Labels option to apply that layout to the other labels.
If you leave it here, you will get one record per label - we need to
take it further.
11. Select each of the <<Next Record>> fields in the document and
delete them EXCEPT FOR THE LAST LABEL.
12. For the last label, move the <<Next Record>> field (by cutting and
pasting)to the end of the label's contents.
What will happen here is that the merge will not be told to move to
the next record until it has repeatedly printed out the desired merge
information in each label. Once the entire sheet has been populated,
we are directing it to move to the next record so that the next sheet
will have a new contact's information listed.
13. Click 'Next' to Preview your labels
14. Click 'Next' to complete the merge to the printer
15. Select all records, then proceed to printing.
16. Save Mail Merge document for later if desired
You should now have a printed result as desired.
If any of the steps above are unclear, please post a clarification and
I will respond promptly.
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