Our institution has a need for software if it exists. I'm thinking it
could be something like MS Outlook or Lotus Notes/Domino in that it is
an email/reminder/appointment program. What we need is something MS
Outlook as we know it cannot do. We need to have a public calendar
that can send corporate reminders to each member of the institution or
just a group within our institution. For example, when December 10th
comes each year, 17 people may get a reminder/tickler to begin to
complete certain forms, etc. Does this software exist? Perhaps it's
Lotus Domino, I don't know. Thanks in advance.
Ron Uebel
513-244-8606

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Request for Question Clarification by joseleon-ga on 29 Aug 2002 13:28 PDT

Hello, ruebel:
  In the company I work for we use a software which I think fits your
needs, is called WebCalendar

Webcalendar 
http://webcalendar.sourceforge.net/

It's a calendar/appointment/schedule/reminder program and it's
web-based,
so it's accessible for every member with internet access even outside
the
office.

Allows you to enter tasks and can be configured to remind (by sending
an e-mail)
to the people involved that tasks.

It's OpenSource so you can expand it if you need, for example, send
SMS messages
instead of e-mail.

Here are the main features:

 * Multi-user support
 * Mutliple languages: Chinese-Big5, Czech, Danish, 
                       Dutch, English-US, French, 
                       German, Icelandic, Italian, 
                       Korean, Norwegian, Polish, 
                       Portuguese, Portuguese_BR, 
                       Russian, Spanish, 
                       Turkish
 * View day-at-glance
 * View month-at-glance
 * View week-at-glance
 * View year-at-glance
 * View another user's calendar
 * View one or more users' calendar via layers on top of your own
calendar
 * Add/Edit/Delete users
 * Add/Edit/Delete events
 * Repeating events
 * Custom event fields
 * User-configurable preferences for colors, 12/24 time format,
Sun/Mon week start
 * Online help
 * Checks for scheduling conflicts
 * Email reminders
 * Email notifications for new events
 * Export for use with Palm Pilot via pilot-link 

If this answer is what you want, please, let me answer the question,
and if not, please, post more information to let us help you.

Regards.

Hi ruebel,

   Good day and thanks for your question. There are a number of
options you have for your requirements.

   joseleon-ga mentioned webcalendar in his clarification request.
lstein0 explained how you can achieve this in MS-Outlook. As far as
Lotus is concerned, the software you are looking for is Organizer,
which is a part of Lotus SmartSuite.

   I have used Organizer, and I'm sorry to say that it is not been
upto the mark, and hence I won't recommend it to you.

   You could explore the online option. The first site which comes to
mind is Yahoo! Groups (http://groups.yahoo.com). You can create a
group for each team in your institution. Each Yahoogroup has a
calendar, where one can enter events - date, time, duration, and
additional notes. He can also set a reminder for the same. Each member
of that particular group then gets an e-mail alert reminding them
about the event. A person can be a member of any number of
Yahoogroups, so a person belonging to more than one team is not an
issue.

Other software/online schedulers :

WebEvent
http://www.webevent.com/ 
Calendar and scheduling solution includes services for group and
personal scheduling, event publishing, and resource management.

Yahoo! Calendar
http://calendar.yahoo.com 
Offers public and private event scheduling, to-do lists, weather, and
integration with Microsoft Outlook and Palm devices.

Groveware Technologies Inc.
http://www.groveware.com 
Web-based calendars and scheduling software for organizations of any
size.

WebCalendar Creator
http://www.webcalendarcreator.com/ 
Create web calendars for any web server or intranet. Features include
recurring events (and exceptions), drag and drop of events, and full
color and graphic settings.

Lexacom Calendar 
http://www.lexacom.com 
Web-based calendar designed for service providers who wish to offer an
online calendar service. Calendar accessible through a PC, PDA, or
mobile device.

Localendar.com 
http://www.localendar.com 
Provides free calendars to integrate with existing websites. 

Server.com CalendarApp 
http://server.com/siteapps/calendarapp/ 
A free, web-based, interactive, customizable, calendar application for
your website.

Brown Bear Software 
http://www.brownbearsoftware.com/ 
Provides web calendar solutions for Windows and Unix servers. 

iExpect 
http://www.iexpect.com/ 
Free personalized reminder service for important dates. Online
calendar and appointment book. Can receive notifications on your
cellular phone or pager.

Xtime 
http://xtime.com 
Enterprise-class solution for reservations, appointments, scheduling,
and resource management.

HTMLCal 
http://www.htmlcal.com/ 
Software allows users to create calendars for the web or Intranets. 

ScheduleOnline 
http://www.scheduleonline.com 
Scheduling and collaboration for businesses, including options for use
over an Intranet.

Calendars Net 
http://www.calendars.net 
Free interactive web calendars for seamless integration into an
existing web site. Enhanced, nested calendar systems also available.

Weblicon Online Organizer 
http://www.weblicon.net 
PIM and organizer software with access to centrally stored information
via HTML, WAP, Java-Applet and J2ME.

Great Hill Corporation 
http://calendar.greathill.com/ 
Provides server-based calendar and scheduling software. Hosting
available.

eCal 
http://www.ecal.com/ 
Internet calendar engine used by many online calendar providers. 

CalendarServer.com 
http://www.CalendarServer.com/ 
Free resource for publishing event schedule information in an
easy-to-read calendar. Does not require knowledge of HTML.

SmartCal 
http://www.smartcal.com 
Cobranded calendar for integration into existing websites. 

Dates 
http://hardySystems.com 
Web event calendar and scheduling service. Provides calendars to your
web site for your visitors, with searching, sorting, and
visitor-interaction built in. All you do is enter events into a short
web page form.

Aufrance Associates 
http://aufrance.com/calendar.htm 
Commercial web calendar software for sale or hosting. 

ItAnyWare 
http://www.itanyware.com 
We host your calendar on our server, but the calendar is shown on your
page. Simple set up. No installation, no downloads.

CyberCalendar 
http://www.cyberweavers.com/download/cybercalendar.html 
Perl-based web calendar server software. Includes Full WAP and
Palm/AvantGo client support. [Open Source, GPL]

Connect Daily 
http://www.mhsoftware.com/connectdaily.htm 
Allows multiple users to add and edit calendar events using a web
browser. The calendar can be directly integrated into your web site,
is customizable, and is fully controlled through a web browser

e2do 
http://www.e2do.com 
Free personal and group planners for organizing to-do lists, projects,
and appointments.

Educe ASP Calendar 
http://www.educesoft.com/resource/calendar/calendarmain.asp 
Provide events for your website or use as a front end for any
application that uses dates and data storage.

Availcheck Availability Calendars 
http://www.availcheck.com 
Four calendar options to suit all users, from the individual who wants
a single calendar for their home website to the webmaster who wants to
create multiple calendars using Perl or SQL.

Hunt Calendars 
http://www.huntcal.com/ 
Free calendars for individuals and groups. Can send e-mail reminders
prior to events.

iaCalendar 
http://www.iacalendar.com 
Internet calendar server and hosting services for community websites
and calendar software solutions for the enterprise.

Total Life Planning Organizer 
http://www.deni.net/life_planning_system.html 
Personalized, secure online record keeping system designed to help you
gather, organize, document and store all required Total Life Planning
related information for you or your loved ones.

aWebCalendar 
http://www.awebcalendar.com/ 
Create customized calendars for your website. Calendar can contain
pictures. Events can display popup text. The calendar, events, and
popup text can all be printed on one sheet of paper.

Gawpus Personal Information Manager 
http://www.gawpus.com 
A complete online personal information manager. Calendar, email,
contacts, notes, tasks, bookmarks and file storage. All online and all
free.

Proverbs Web Calendar 
http://www.proverbs.biz/opensource/calendar.php 
Customizable web calendar developed using PHP and MySQL. Calendar is
viewed in month format. Popup window details events as they are
clicked on. Title and colors are customizable and the application can
be modified to work with other database types.

TimeHighway 
http://www.timehighway.com/ 
Provides online booking appointments, reservations, scheduling and
agenda for businesses and their customers.

MyAppointments 
http://www.myappointments.co.uk 
Professional web-based diary and contact manager for businesses with a
mobile or distributed workforce featuring shared diaries, contacts,
tasks, reminders, and messages.

Caliday 
http://www.caliday.com 
Multi-user online diary and organiser. 

YourAppointments 
http://www.yourappointments.com 
Personal appointment and task scheduling, including a reminder
service. Also offers appointment-scheduling services for businesses.

ONEcalendar 
http://www.onecalendar.com 
Allows individuals to post information about public events and view
listings posted by others. Worldwide service.

Konektas 
http://www.konektas.com/konektas/CalendarTestPage.htm 
Free open-source calendar web application for Windows NT based
servers.

TnB Scheduler 
http://www.tnbscheduler.com 
Online scheduling application designed and built to fit business
needs.

MeetingArranger 
http://www.meetingarranger.com/ 
Provides scheduling services for businesses. Wireless access
available.

WN Event Calendar 
http://www.wickett.net/WNEventCalendar/ 
A web-based calendar that runs under Microsoft IIS 4.0 or higher. It
allows you to post events, set up registration forms, specify
recurring events, and more.

XMLO Online Calendar 
http://xmlo.com 
A free LifeStyle calendar. Includes a dictionary, thesaurus, and
weather info. Most search engines are also replicated on this site.

I hope this answers your question. If you have a clarification, then
please don't hesitate to ask, and please don't rate the question
before your clarification is cleared (if you have one).

Thank you for using this service and have a good day

Cheers,
aditya2k

Search Terms
web calendar
scheduling software
software remiders scheduling

MS Outlook can perform this feature, if configured properly. Here is
how:

- Make sure Outlook is on each users PC that would be receiving these
reminders.
- Make sure that each Outlook user has their calendar set to be
'public'. I think you do this in "Calendar Properties" but I cannot
confirm this as I have Outlook, but it is not on a network.
- Then, you can create a new "meeting request". in this dialog box,
there is a tab called "Scheduling". If you click here, you will see a
column for "attendees", this is where you would add the people, or
distribution list that you want notified of this event.
- Set a reminder for the event, and all of the attendees will be
notified.
- You can even attach the forms that you mention to this event.

I worked for a company a few years back, and we had set up our meeting
rooms as 'attendee names', and we would schedule our meetings this
way. It shows the calendar of the group, and will even help you find a
common time when everyone is available.

One caveat - since people's calendars will now be public, any personal
information on them, they would want to mark 'private' by right
clicking on the event. It's never popular to have your haircut
appointment posted on the company calendar.

Hope this helps. I also hope that maybe a network admin out there can
give you more specifics on setting Outlook for network use. Maybe even
your own can help you.