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Subject:
Excel Spreadsheet - No Zero
Category: Computers Asked by: ml12153-ga List Price: $5.00 |
Posted:
27 Feb 2006 19:14 PST
Expires: 29 Mar 2006 19:14 PST Question ID: 701702 |
Whem exporting a list of numbers beginning with zero to an excel spreadsheet,excel drops the zero.When you format the column (numbers,text)still no zero. How do you get around this? |
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There is no answer at this time. |
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Subject:
Re: Excel Spreadsheet - No Zero
From: canadianhelper-ga on 27 Feb 2006 19:42 PST |
Have you tried this: right-click on the column heading and choose Format Cells on the Number tab, in the Category section, choose Custom (at the bottom) in the Type section to the right, enter 000000000 (9 zeros) to force 9 digits in your number (or what ever you need) click okay and Excel adds leading zeros as needed to make 9 digits |
Subject:
Re: Excel Spreadsheet - No Zero
From: respree-ga on 27 Feb 2006 21:31 PST |
You need to convert to text 'during' the import, not after. When the import wizard comes up, highlight the column you want to format with the leading zeros, then choose 'text'. Understand, however, that this is no longer a number and cannot be used for mathematical functions. It will be 'text'. |
Subject:
Re: Excel Spreadsheet - No Zero
From: kottekoe-ga on 27 Feb 2006 21:35 PST |
Tools->Options->View->Zero Values Make sure the "Zero Values" check box is checked in the Tools->Options->View dialog box. |
Subject:
Re: Excel Spreadsheet - No Zero
From: manuka-ga on 28 Feb 2006 00:03 PST |
The way to approach this depends on the data. - Data is text that looks like a number to Excel: I get this problem all the time (text like 1-MAR23 gets converted to a date; bank account numbers lose leading zeros, etc). Respree is correct, you need to format the cells as text before you put the data in them. If you're using cut and paste this is easy (you can also paste the data to see which columns need to be formatted, format those columns as text, and then paste the data again - I do this often). If you're exporting directly to Excel, you need to find a way of exporting to a file instead; then you can use Excel's text file import wizard and mark those columns as text. - Data is numeric but should be displayed with a leading zero or zeros: Something like canadianhelper's suggestion is the way to go. Specify the required format. Alternatively, you can format the cells as text as above (for example if there isn't a single format, but leading zeros should still be retained). If you want to use the numeric value you will need to explicitly convert it using the VALUE() function. |
Subject:
Re: Excel Spreadsheet - No Zero
From: kottekoe-ga on 28 Feb 2006 00:34 PST |
Methinks I misinterpreted the question. Ignore my answer. |
Subject:
Re: Excel Spreadsheet - No Zero
From: 1ding-ga on 28 Feb 2006 06:59 PST |
it is easy. if you want to display 0000 in the excel, you just need to input '0000. |
Subject:
Re: Excel Spreadsheet - No Zero
From: jconfounded-ga on 28 Feb 2006 20:20 PST |
In Excel 2003 (and applicable to earlier versions too, AFAIK) - Data->Import External Data->Import Data (Then select the file containing the data and click on 'Open') Click on 'Next'->'Next'-> (Select 'Text' from the radio button selection at the top) Click on 'Finish' As suggested by respree-ga (with a different description of essentially the same process), this data is then recognized by Excel as textual, and cannot be operated on as numerals can. |
Subject:
Re: Excel Spreadsheet - No Zero
From: ansel001-ga on 01 Mar 2006 01:44 PST |
Canadianhelper is correct. I assume you want them to be real numbers so you can perform arithmetic operations on them. After you export the numbers to Excel highlight the cells you want to format. Then: Format->Cells->Number->Custom Then type in as many zeros as you want in the custom format and the data will be stored numerically with leading zeros if the number does not have that many digits. |
Subject:
Re: Excel Spreadsheet - No Zero
From: jconfounded-ga on 02 Mar 2006 21:13 PST |
Hmmm... I hadn't tried what canadianhelper suggested - didn't realise that this was what his description meant, actually :) ansel001 made it clear. Thanks! I guess that means that if you want to retain the numeric nature of the data, then that's the way to go! |
Subject:
Re: Excel Spreadsheet - No Zero
From: blackwhite-ga on 04 Mar 2006 09:51 PST |
Here is how to import data with leading Zeros: ~ Go to Data -> import external data -> import data ~ This opens a dialog box where you can browse and choose the text file from which you can import data ~ Once you choose the text file, you get into the text import wizard ~ Select if you have a fixed width or delimited file and click next ~ In the next step, you can specify the delimiter character (comma, for example) and click next *** In the 3rd step, you set the format of the columns that you are importing. Here is the solution for you. In this box, you will get a preview of all the columns that get imported. Assuming, that you have leading zeros in the 2nd column, click over the column. This will select the column with leading zeros. Now choose "Text" radio button that you find above the preview frame. It would be "General" by default. Click on finish Now click Ok You can see that the data gets imported with leading zeros. |
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