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Q: Fixing a true type font in a Word 2000 document ( No Answer,   2 Comments )
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Subject: Fixing a true type font in a Word 2000 document
Category: Computers > Software
Asked by: pwdennis2-ga
List Price: $15.00
Posted: 09 May 2006 07:49 PDT
Expires: 11 May 2006 05:55 PDT
Question ID: 726925
I have a long Word 2000 document that includes lengthy sections in the
SPIonic Greek true type font (available from
http://www.sbl-site.org/Resources/Resources_BiblicalFonts.aspx). After
suffering a computer crash, reinstalling everything, re-downloading
and re-installing the font, and restoring my document from a backup,
everything is fine *except* the portions in SPIonic are displayed as
empty/blank squares/boxes. The font name for these sections in the
font drop down list on my toolbar is correct: SPIonic.

I have tried several things without success. I deleted the font from
my fonts folder, re-downloaded it, and re-installed it, but this did
not fix the problem. I changed the font in the problem sections to
Times New Roman, Courier, and several other fonts, and those all
showed the same blank squares. BUT, when I changed the font to
SPAtlantis (another font put out by the same organization), it did
display correctly in that font--i.e., the data relating to the
keyboard characters I typed are still there. When I tried to convert
those sections back to SPIonic, the blank squares showed up again.

I tried a global find/replace fonts within the document, but that
didn't fix anything. If I delete the font from my system and then open
the document, Word substitutes some other Greek font (I do not think
it is Symbol), but when I change the font to Times or something else,
I get the blank squares again.

I know this can be fixed because the same exact thing with the same
exact document happened to me about six months ago, and I was able to
fix it without having to re-type all this Greek text, but I don't
remember how I did it! Argh!

My system info: I'm using Word 2000 (9.0.3821 SR-1), running on
Windows XP Home edition Service Pack 2 on a Compaq Presario 2580US
notebook.

I need step-by-step instructions on how to get the document file or
font fixed so that my original SPIonic sections display and print
correctly without having to re-type these Greek sections.

Request for Question Clarification by crabcakes-ga on 09 May 2006 11:43 PDT
Hello PWDennis2,

   It all sounded like Greek to me, till I found out more  about Bibilical fonts!
Let's hope one of these solutions helps:


This may sound silly, but did you uncompress (unzip) the file?
http://www.sbl-site.org/Resources/Resources_BiblicalFonts.aspx



It could be an MS Unicode display problem - the proper Unicode may
have been lost in your PC crash. (In the future, you may want to
consider imaging your hard drive onto CDs/DVDs or an external drive,
which would allow all your settings, programs, data, etc. to be
retored. This is different than a simple data backup)

?Until recently, there was no agreed standard for designing Greek
fonts, with the result that many incompatible encoding systems were
produced. One or two (such as the WinGreek encoding system) were more
popular than others, but swapping documents with colleagues was still
something of a headache. However, a new international encoding
standard has now been introduced for font designers, which goes by the
name of Unicode. All Unicode Greek fonts belong to the same encoding
system and are therefore compatible with each other - but of course,
with none of the previous encoding systems.

Unlike normal fonts, which contain about 200 hundred characters,
Unicode fonts can contain thousands - potentially a character set for
each one of the world's languages. This means that they operate
slightly differently to normal fonts: for example, the Unicode Greek
fonts tend to contain a Roman font as well as a Greek font, and
indeed, the Greek cannot be accessed directly from the keyboard at
all. Pressing 'c' on the keyboard will produce a 'c' on the screen -
some kind of utility (or laborious use of the Insert Symbol command)
is required to produce a Greek letter of any kind.

Most new Greek fonts will be Unicode-based, which should in time ease
the problem of exchanging documents. However, it will no doubt take
some time for everyone to switch over to the new system, especially
because not all word-processors support Unicode. For example, you
cannot use a Unicode Greek font in Word 95, but only in Word 97 and
above. Further more, Unicode is not supported in WordPerfect - even in
its latest release (currently WP 10 = WP Office 2002). It is also
poorly served by word-processors on the Mac.

If you can use Unicode and would like to make the change, there are a
number of easy ways to convert your current Greek text to Unicode.

If you would like to find out more about Unicode, the best place to
start would be Patrick Rourke's guide to Unicode Greek for the web, a
majestic and hugely informative site which contains just about
everything you could want to know.?
http://www.ucl.ac.uk/GrandLat/greekfonts/frameTheBasics.html


?Q: How do I convert from one font to another? 

If the fonts involved belong to the same encoding system, then you can
convert one font to another in a number of ways.
?	Search and Replace: the following is the procedure for Word 2000 -
something roughly similar should work in most word-processors.
o	Click on Edit / Replace
o	A window appears. If you cannot see a button marked "Format", click
on the button marked More
o	Click in the Find What box. Click on the Format button, and then select Font... 
o	Select the font you wish to replace (e.g. Milan). Click on OK and
you should see this font appear underneath the Find What box (e.g.
Font: Milan Greek)
o	Click in the Replace With box. Click on the Format button, and then
select Font...
o	This time select the font you want to change to (e.g. Korinthus).
Click on OK and you should see this font appear underneath the Replace
With box (e.g. Font: Korinthus Greek)
o	Then click on Replace All and off you go! 

?	Font Substitution - this is can only be used when you have been
given a document containing a Greek font you do not possess in the
same encoding as a font you do. It is similar to the process above,
except that it does not actually change the name of the font.
o	Click on Tools / Options / Compatibility
o	Click on Font Substitution
o	In the Missing document font box, click the font you want to replace
o	In the Substituted font box, click the font you want to use instead
of the missing font.
o	Click on OK and that should do it.?

I realize you stated you already tried Search and Replace, but you
might try it after other fixes!
http://www.ucl.ac.uk/GrandLat/greekfonts/frameHelp.html#convert



?Windows - For Windows XP, getting additional languages installed is as follows:
Start > Settings > Control Panel > Regional Options and Language Options. 
In the Languages tab, check the Supplemental language support
option(s) you want. Setting both options will install all optional
fonts. This adds fonts as well as system support for these languages.

For Windows 2000, getting additional languages installed is as follows:
Start > Settings > Control Panel > Regional Options.
In the General tab, set all the languages you may want to display, the
more you set, the more you will be able to process multilingual data
through all your applications, including your browser. This adds fonts
as well as system support for these languages.

Full fonts:
If you have Microsoft Office 2000 and newer versions, you can get the
Arial Unicode MS font, which is the most complete. To get it, insert
the Office CD, and do a custom install. Choose Add or Remove Features.
Click the (+) next to Office Tools, then International Support, then
the Universal Font icon, and choose the installation option you want.

To set your tooltip font to be able to display Unicode characters:
Right click on the desktop, pick Properties>Appearance>Advanced>Item:
ToolTip, then set the font to Arial Unicode MS or other large font.?
http://www.unicode.org/help/display_problems.html

?Unicode characters are encoded in two bytes rather than a single
byte, or in a mixture of one and two bytes in some Asian languages.
Generally, Office 2000 files with multilingual text are 30 to 50
percent larger than files created in previous, non-Unicode versions of
Office.
 
Note-  If a file contains text from only English or Western European
languages, there is little or no increase in file size because Office
2000 applications can compress the text.
 
When Microsoft Word 2000 users open and save an English or Western
European file from a previous, non-Unicode version of Word, Word
converts the contents to Unicode. The first time the file is saved,
Word analyzes the file and notes regions that can be compressed,
resulting in a file that is temporarily twice the size of the original
file. The next time the file is saved, Word performs the compression,
and file size returns to normal.

For Microsoft PowerPointŪ files, text is typically a small percentage
of file size, so Unicode does not significantly increase file size. In
fact, PowerPoint 2000 employs the same graphics compression used in
PowerPoint 97, so PowerPoint 2000 files are smaller than PowerPoint 95
files of equivalent content.?
http://office.microsoft.com/en-us/assistance/HA011382921033.aspx

About Unicode
http://office.microsoft.com/en-us/assistance/HA011402291033.aspx

Biblical Font problems
http://www.ntgateway.com/greek/fonts.htm


If this IS an embedding problem, try this solution: (Scroll down to
Embedding Fonts in Word Processing Files)

?Click on the "Tools" menu, then the "Options" menu item. Once the
Options dialog box is open, you can choose among many tabs; click on
the "Save" tab. Near the middle of the tab page, you should see the
option "Embed TrueType fonts" and "Embed characters in use only" under
it. Make sure both of those options have check marks in front of
them.?
http://www.gradsch.uga.edu/For_Students/Enrolled_Students/FontEmbedding/


  Please let me know how the solutions above work! 

Regards, Crabcakes

Clarification of Question by pwdennis2-ga on 10 May 2006 04:46 PDT
Thanks for these helpful resources. Here is what I did:

1. I confirmed that I did uncompress the file. I downloaded it as a
.zip file but then extracted the .ttf file from it, which I then
installed in the fonts folder.

2. I re-tried the search/replace by formatting->font to reformat
SPIonic text to something else, but this still only resulted in the
empty squares.

3. I looked at the font substitution rules in
tools->options->compatibility, and was surprised to see that SPIonic
was *not* listed as a missing font, even after I had deleted it from
my fonts folder, confirmed that it had been deleted, re-booted, and
re-confirmed that it had been deleted. Perhaps this is a clue?

4. The font embedding options were not selected, and selecting them
now doesn't seem to help. If I had chosen to embed the font before my
original crash, that might have prevented this problem.

5. SPIonic is a non-Unicode font, so in the future I will only use
Unicode fonts in the hopes that similar problems won't arise.

Sadly, my problem remains. Thank you for your suggestions nonetheless.

Clarification of Question by pwdennis2-ga on 11 May 2006 05:54 PDT
I SOLVED MY OWN PROBLEM! HOORAY! I downloaded the font from several
other locations than the one I had been using, and one of those ended
up working. I guess there are several versions of the font out there,
and I had to find the exact one that I had used before. Thanks for
your helpful suggestions!
Answer  
There is no answer at this time.

Comments  
Subject: Re: Fixing a true type font in a Word 2000 document
From: probonopublico-ga on 09 May 2006 08:28 PDT
 
Could it be something to do with Embedding the Fonts?

In Word 2003, there are different possibilities in Options > Save.

(I'm only guessing.)
Subject: Re: Fixing a true type font in a Word 2000 document
From: pwdennis2-ga on 09 May 2006 09:34 PDT
 
That option is available in Word 2000 too, but it is not selected for
the file I'm having trouble with. Looking back, I wish I had opted to
embed fonts before my computer crashed! That might be a good
preventive measure for the future. Thanks.

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