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Q: Advanced Table-of-Contents Formatting (Restart Numbering) in Word ( Answered,   0 Comments )
Subject: Advanced Table-of-Contents Formatting (Restart Numbering) in Word
Category: Miscellaneous
Asked by: peteklaw-ga
List Price: $30.00
Posted: 15 Jul 2006 14:42 PDT
Expires: 14 Aug 2006 14:42 PDT
Question ID: 746642
I am generating a Table of Contents (TOC) in Microsoft Word 2003.  I
numbered several levels in the table of contents by going to Insert >
Reference > Indexes and Tables > Modify > [selecting the appropriate
paragrpah level] Modify > Format > Numbering, in order to create a TOC
like this:

I Main Heading One
   1. Sub-Heading One
   2. Sub-Heading Two
II Main Heading Two
   3. Sub-Heading Three

My question is, is there a way to restart the numbering after "Main
Heading Two" so that the TOC appears as follows:

I Main Heading One
   1. Sub-Heading One
   2. Sub-Heading Two
II Main Heading Two
   1. Sub-Heading Three
Subject: Re: Advanced Table-of-Contents Formatting (Restart Numbering) in Word
Answered By: hummer-ga on 15 Jul 2006 20:24 PDT
Hi peteklaw,

You were almost there, but this time you will go to Format > Styles
and Formatting > Modify > Format > Numbering. Then click on "Outline
Numbered Tab" and click "Customize". From there you'll be able to
"Restart Numbering After" each Main Heading (level).

Follow the directions on the following page, in particular, the
"Numbering for all lower levels" section (click on the link for full

How to create numbered headings or outline numbering in your Microsoft
Word document
"Format > Styles and Formatting. Right-click where it says "Heading
1", then choose Modify > Format > Numbering.
Click the Outline Numbered Tab. Choose a pre-set numbering option that
is similar to what you want. Click Customize."
2.3 Numbering for all lower levels
"For second and subsequent levels, indicate in the Previous Level
Number box whether you want to include the number from the previous
"Tick the box that says Restart Numbering After, and ensure it's set
to the correct level. So restart Level 2 after Level 1, for example.
If you don't do this, your numbering will look like the text in Figure

I was glad to find this for you.  If you have any questions, please
post a clarification request and wait for me to respond before
closing/rating my answer.

Thank you,

Google Search Terms Used: Word 2003 restart numbered sections toc

Clarification of Answer by hummer-ga on 15 Jul 2006 20:39 PDT
Hmm, on second thought -

"If your document contains multiple chapters, you may want to restart
page numbering for each chapter. You can even include the chapter
number as part of the page number- for example, 1-1, 1-2, 1-3 and 2-1,
2-2, 2-3."

Q:" I don't have formal "Chapters" in this manual but it would be nice
if each section of the manual had its own page numbers to make changes
easier. Is it possible to have each section numbered as 1-1...,
A: "Well, yes and no. You'll need to insert a section break each place
you want the numbering to restart. And although you can unlink the
headers and insert the section numbers manually, they will not be
picked up by the TOC if you do that. To include section numbers in a
way that the TOC can "see," you have to use the "Include chapter
number" feature in the Page Numbers dialog, and that requires that you
have an autonumbered paragraph in one of the built-in heading styles
beginning each section."


Request for Answer Clarification by peteklaw-ga on 16 Jul 2006 13:15 PDT
The "Restart Numbering After" box is greyed out - perhaps because I am
using Table Entry Fields to generate the TOC.  By the way, I am not
looking to do the chapter formatting.

Request for Answer Clarification by peteklaw-ga on 16 Jul 2006 15:18 PDT
Between your answer and the following link I have solved the problem

Thank you very much for your help.

Clarification of Answer by hummer-ga on 16 Jul 2006 16:15 PDT
Hi peteklaw,

I just found your clarifications, that is an excellent discussion you
found - good work!  I'm glad to hear your problem is solved and that I
was able to help, sorry it took me so long to get back to you (I was
out enjoying a barbecue on an absolutely gorgeous day).

Well, have fun with your numbering, it's really nice when things work, isn't it?
There are no comments at this time.

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