1nicholas-ga,
Let me start with a bit of an outline, and then provide some useful links.
The convene and run an intergovernmental advisory committee (IAC),
you'll need to give consideration to the following:
Charter: The IAC will need a statement of purpose, usually provided
by the lead agency convening the committee. The Charter will address
the key questions the IAC is to focus on, the nature of the feedback
expected, and the operational guidelines for the group, including
length of time the IAC will be convened, guidance on how often to
meet, resources available, how to report, and so on.
Participants: IAC members are often nominated. This may involve a
public process, whereby an Agency announces its intent to convene an
IAC, and asks interested parties to submit recommendations for
participants. Alternatively, the lead agency may notify (via letter,
usually) the other government agencies it would like to participate,
and ask each agency to select a participant. Depending on the size
and scope of the IAC, the lead agency may convene the IAC with all
nominated participants, or may simple select a limited number of
particpants from among the nominees, usually striving for balance in
subject matter and policy representation.
IAC Structure: The IAC will convene and either be given, or create
its own, set of rules for its operation. These may be formal bylaws,
or simply a mutual understanding between members as to how the IAC
will operate. Early in the process, the IAC will also need a clear
understanding of the resources and budget it has available for travel
expenses, meeting rooms, hiring a firm to assist in logistics, taking
minutes, stting up conference phones, providing refreshments, etc.
Those are the main considerations for bringing an IAC into being, and
for getting it off on solid footing.
In the US, advisory committees to government agencies are sometimes
convened very formally as a FACA -- the Federal Advisory Committee
Act. There is a lot of procedural material available for FACAs and
I've included links to this below, along with links providing more
general information.
Here are some key materials regarding FACAs:
http://www.gsa.gov/Portal/gsa/ep/programView.do?programId=9136&programPage=%2Fep%2Fprogram%2FgsaOverview.jsp&P=MCZ&pageTypeId=8203&ooid=9673&channelId=-13170
Federal Advisory Committee Act (FACA) Management Overview
http://www.gsa.gov/Portal/gsa/ep/contentView.do?programId=9149&channelId=-13174&ooid=9761&contentId=11934&pageTypeId=8203&contentType=GSA_BASIC&programPage=%2Fep%2Fprogram%2FgsaBasic.jsp&P=MCC
Management of Federal Advisory Committees
http://www.gsa.gov/Portal/gsa/ep/contentView.do?programId=9140&channelId=-13171&ooid=9755&contentId=11849&pageTypeId=8203&contentType=GSA_BASIC&programPage=%2Fep%2Fprogram%2FgsaBasic.jsp&P=MC
Sample and Example of FACA Bylaws
http://www.gsa.gov/Portal/gsa/ep/contentView.do?programId=9140&channelId=-13171&ooid=9755&contentId=11851&pageTypeId=8203&contentType=GSA_BASIC&programPage=%2Fep%2Fprogram%2FgsaBasic.jsp&P=MC
Sample of Meeting Minutes for a Federal Advisory Committee (FACA)
http://www.gsa.gov/Portal/gsa/ep/contentView.do?programId=9140&channelId=-13171&ooid=9755&contentId=11861&pageTypeId=8203&contentType=GSA_BASIC&programPage=%2Fep%2Fprogram%2FgsaBasic.jsp&P=MC
Sample of a Letter Appointing a Member to a FACA
http://www.gsa.gov/Portal/gsa/ep/contentView.do?programId=9140&channelId=-13171&ooid=9755&contentId=11863&pageTypeId=8203&contentType=GSA_BASIC&programPage=%2Fep%2Fprogram%2FgsaBasic.jsp&P=MCC
Sample of an Establishment Notice
http://www.gsa.gov/Portal/gsa/ep/contentView.do?programId=9140&channelId=-13171&ooid=9755&contentId=11852&pageTypeId=8203&contentType=GSA_BASIC&programPage=%2Fep%2Fprogram%2FgsaBasic.jsp&P=MCC
Samples of Federal Advisory Committee Act (FACA) Charters
Here's an example of a long-standing IAC, and some of the
organizational aspects as well as the products it has created:
http://www.fcc.gov/statelocal/
FCC Intergovernmental Advisory Committee
Here's a FACA/IAC example.
http://www.reo.gov/iac/
...The Intergovernmental Advisory Committee (IAC) provides
intergovernmental advice on coordinating the implementation of the
Northwest Forest Plan (NWFP).
Good example of an organizational memo.
http://www.ocio.usda.gov/directives/doc/DR1043-036.htm
INTERGOVERNMENTAL ADVISORY COMMITTEE
Forest Service
Plenty of other materials on IACs can be found here:
://www.google.com/search?hl=en&q=%22intergovernmental+advisory+committee
As I said in my earlier comments, there are many variations on the
overall theme of what an IAC is, what it does, and how it is
constituted.
After looking over these materials, if you find there is anything else
I can do for you on this, just let me know by posting a Request for
Clarification, and I'm at your service.
Cheers,
pafalafa-ga
search strategy -- Google search on [intergovernmental advisory committee ] |
Request for Answer Clarification by
1nicholas-ga
on
09 Nov 2006 06:31 PST
pafalafa-ga,
I had easily found those same links through an internet search. Any
additional information that is not "out there" (e.g. personal
experience, refecence literature, other Countries like Canada, etc.)
would be more useful.
Before rating your answer, I wanted to give you the opportunity to
further the research.
Thank you in advance.
|
Clarification of Answer by
pafalafa-ga
on
09 Nov 2006 09:21 PST
1nicholas-ga,
Thanks for the feedback.
There's no way I can know what resources you already have, or what
sites you've found on your own, so it's a bit hard to know just how to
respond. You've been asking for references, and I've tried to provide
the best ones (not just the "easily found" ones) I'm aware of, along
with some perspective based on my own experience.
Perhaps you are in need of something a bit more detailed, as to the
structure and duties of an advisory committee. Here's a good example
to look over:
http://www.usdoj.gov/crt/edo/documents/andersenor2.htm
BI-RACIAL ADVISORY COMMITTEE
The document lays out, in considerable detail, many of the mechanics
of putting together the committee and running the meetings, and
includes details on:
DEFINITIONS
MAKE-UP OF COMMITTEE
LENGTH OF TERM OF COMMITTEE MEMBERSHIP
ELIGIBILITY FOR COMMITTEE MEMBERSHIP
OPERATION OF COMMITTEE
...Officers
......Committee Chair
......Vice-Chair
......Secretary
...Meetings
......Time and Place of Meetings
......Meeting Room
......Meetings Not Public
......No Informal Meetings
......Committee Acts as a Whole
......Use of Roberts Rules
...Authority of Committee
...Role of Supt. Or MCSD Representative
...Maintenance of Records
ANNUAL COMMITTEE REPORT
...Issuance of Report
...Clerical Assistance
...Number of Copies
=========================
Hopefully, that gives you the type of detailed information you're
looking for. But if there's anything more I can do for you, don't
hesitate to ask.
paf
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