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Q: How to set up Advisory Committees - intergovernmental fora ( Answered 3 out of 5 stars,   0 Comments )
Subject: How to set up Advisory Committees - intergovernmental fora
Category: Relationships and Society > Government
Asked by: 1nicholas-ga
List Price: $50.00
Posted: 31 Oct 2006 11:10 PST
Expires: 30 Nov 2006 11:10 PST
Question ID: 778826
I am looking for information on Advisory Committees, with a particular
interest in intergovernmental fora, on issues such as:
How should they be constituted?
Who should chair?
How to make them function effectively?

Request for Question Clarification by pafalafa-ga on 31 Oct 2006 11:31 PST
Intergovernmental in what respects?  And advice to what sort of entity?

In other words, is the committee composed of government employees from
different agencies?

Or is it composed of non-government types who are offering advice to...whom?

Clarification of Question by 1nicholas-ga on 03 Nov 2006 10:49 PST
It is composed of representatives of different levels of government
with shared jurisdiction over common issues (e.g. federal / state

Request for Question Clarification by pafalafa-ga on 03 Nov 2006 16:12 PST

Are there any more details you can tell us about the nature of the committee?

I have set up or participated in dozens of advisory committees, so I'm
quite familiar with the overall mechanics of these things.

But I also know that there are so many different kinds of
organizational set-ups -- from short-term committees with no formal
budget that meet over the phone, to quasi-permanent big budget
committees with their own staff -- that there's no way to provide a
simple answer to your question.

If you can tell us more about what type of committee you're asking
about, perhaps I can offer some information about how to best set it



Clarification of Question by 1nicholas-ga on 06 Nov 2006 05:48 PST
Dear pafalafa,

I don't have any more information about the nature of the committee,
but I was hoping that you could direct me to some "reference material"
or recognized literarure sources concerning the establishment and
operation of subcommittees.
Thank you for your attention to this question.
Subject: Re: How to set up Advisory Committees - intergovernmental fora
Answered By: pafalafa-ga on 06 Nov 2006 16:45 PST
Rated:3 out of 5 stars

Let me start with a bit of an outline, and then provide some useful links.

The convene and run an intergovernmental advisory committee (IAC),
you'll need to give consideration to the following:

Charter:  The IAC will need a statement of purpose, usually provided
by the lead agency convening the committee.  The Charter will address
the key questions the IAC is to focus on, the nature of the feedback
expected, and the operational guidelines for the group, including
length of time the IAC will be convened, guidance on how often to
meet, resources available, how to report, and so on.

Participants:  IAC members are often nominated.  This may involve a
public process, whereby an Agency announces its intent to convene an
IAC, and asks interested parties to submit recommendations for
participants.  Alternatively, the lead agency may notify (via letter,
usually) the other government agencies it would like to participate,
and ask each agency to select a participant.  Depending on the size
and scope of the IAC, the lead agency may convene the IAC with all
nominated participants, or may simple select a limited number of
particpants from among the nominees, usually striving for balance in
subject matter and policy representation.

IAC Structure:  The IAC will convene and either be given, or create
its own, set of rules for its operation.  These may be formal bylaws,
or simply a mutual understanding between members as to how the IAC
will operate.  Early in the process, the IAC will also need a clear
understanding of the resources and budget it has available for travel
expenses, meeting rooms, hiring a firm to assist in logistics, taking
minutes, stting up conference phones, providing refreshments, etc.

Those are the main considerations for bringing an IAC into being, and
for getting it off on solid footing.

In the US, advisory committees to government agencies are sometimes
convened very formally as a FACA -- the Federal Advisory Committee
Act.  There is a lot of procedural material available for FACAs and
I've included links to this below, along with links providing more
general information.

Here are some key materials regarding FACAs:
Federal Advisory Committee Act (FACA) Management Overview
Management of Federal Advisory Committees
Sample and Example of FACA Bylaws
Sample of Meeting Minutes for a Federal Advisory Committee (FACA)
Sample of a Letter Appointing a Member to a FACA
Sample of an Establishment Notice
Samples of Federal Advisory Committee Act (FACA) Charters

Here's an example of a long-standing IAC, and some of the
organizational aspects as well as the products it has created:
FCC Intergovernmental Advisory Committee 

Here's a FACA/IAC example.
...The Intergovernmental Advisory Committee (IAC) provides
intergovernmental advice on coordinating the implementation of the
Northwest Forest Plan (NWFP).

Good example of an organizational memo.
Forest Service

Plenty of other materials on IACs can be found here:


As I said in my earlier comments, there are many variations on the
overall theme of what an IAC is, what it does, and how it is

After looking over these materials, if you find there is anything else
I can do for you on this, just let me know by posting a Request for
Clarification, and I'm at your service.



search strategy -- Google search on [intergovernmental advisory committee ]

Request for Answer Clarification by 1nicholas-ga on 09 Nov 2006 06:31 PST

I had easily found those same links through an internet search. Any
additional information that is not "out there" (e.g. personal
experience, refecence literature, other Countries like Canada, etc.)
would be more useful.

Before rating your answer, I wanted to give you the opportunity to
further the research.

Thank you in advance.

Clarification of Answer by pafalafa-ga on 09 Nov 2006 09:21 PST

Thanks for the feedback.

There's no way I can know what resources you already have, or what
sites you've found on your own, so it's a bit hard to know just how to
respond.  You've been asking for references, and I've tried to provide
the best ones (not just the "easily found" ones) I'm aware of, along
with some perspective based on my own experience.

Perhaps you are in need of something a bit more detailed, as to the
structure and duties of an advisory committee.  Here's a good example
to look over:

The document lays out, in considerable detail, many of the mechanics
of putting together the committee and running the meetings, and
includes details on:







......Committee Chair




......Time and Place of Meetings

......Meeting Room

......Meetings Not Public

......No Informal Meetings

......Committee Acts as a Whole

......Use of Roberts Rules

...Authority of Committee

...Role of Supt. Or MCSD Representative

...Maintenance of Records


...Issuance of Report

...Clerical Assistance

...Number of Copies


Hopefully, that gives you the type of detailed information you're
looking for.  But if there's anything more I can do for you, don't
hesitate to ask.


Clarification of Answer by pafalafa-ga on 09 Nov 2006 12:29 PST
Here's a correct link, as the one above didn't format properly:
1nicholas-ga rated this answer:3 out of 5 stars

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