We have a small outsourced exchange acct that is hosted by
intermedia.net. This is our first time on a exchange platform and
there was something I was not clear about.
What is the difference between a Outlook Address Book (OAB), and a
Personal Address Book (PAB), and just making a folder full of contacts
and putting it in a Public Folder.
I saw the following links on their support knowledgebase and am not
sure what the differences are, which we should be using, and how it
can make things better then just making a folder full of contacts and
putting it in a Public Folder.
http://www.intermedia.net/support/kb/default.asp?id=722
http://www.intermedia.net/support/kb/default.asp?id=722
http://www.intermedia.net/support/kb/default.asp?id=722 |
Clarification of Question by
sherpaj-ga
on
24 Oct 2002 05:38 PDT
Also, What about the Global Address Book (GAB) and the "Contacts" .
Both are what currently appear when you make a new email and then
click on the "To:" button.
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Clarification of Question by
sherpaj-ga
on
26 Oct 2002 03:17 PDT
So I seem to have found 4 types of Address Books that can be used with
Outlook XP (with and w/o an exchange server). Now I am just trying
to answer these 4 questions for each
- What is it?
- Where is it stored?
- How to add to it?
- Where is the prefs related to it?
Here is what I have been able to figure out (or guess at) so far…
"Contacts" -
- What is it? I guess this is just your default contacts folder
that is part of your Personal Folders (pop3 type setup with a PST
file) or Mailbox - username (for exchange setups with no PST files).
- Where is it stored? This seems to be stored either on the exchange
server in your profile, or in you main local PST file).
- How to add to it? that one is easy.
- Where is the prefs related to it?
GAB - Global Address Book
- What is it? i think it is some kind of server based address book
that only the exchange admin person can update
- Where is it stored? I think it is stored on the exchange server
only..I wonder how to access this when offline and using my OST file?
- How to add to it? I don't know how a user with no admin access to
the exchange acct can add to it, any clues?
- Where is the prefs related to it?
OAB - Outlook Address Book
- What is it? No clue
- Where is it stored? No clue
- How to add to it? No clue
- Where is the prefs related to it?
PAB - Personal Address Book
- What is it? No clue Is it the same as a .wab file??? I used
to have those when I used Outlook Express.
- Where is it stored? If this is the same as a .wab file, then when I
used Outlook Express on Win98 I remember it being somewhere like
c:windows/indenties/.microsoft/office/WAB.
- How to add to it? No clue with outlook
- Where is the prefs related to it?
I seem to have found a place in Outlook 2002 (under the Tools menu)
that let you pick which one of these Outlook defaults to when using
the “TO:” button in a new email message.
Is there other prefs anywhere else in Outlook that deal with these?
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Clarification of Question by
sherpaj-ga
on
27 Oct 2002 21:31 PST
Someone referred me to this site as an answer to my question.
http://www.su.edu/ic/training/outlook/selfhelp%20pages/BasicTasks/addressbook.htm
I am still confused. That site only addresses Outlook Address Book,
and even that is not fully covered.
I used the procedure noted in the web site and added a contact. It
added it to the contacts folder that comes up when I hit the contacts
button on my Outlook Bar, but I couldn't then see that person from
within the "TO:" button that is found on the top of a new email form.
It also doesn’t begin to address the following:
What is the PAB?
Where is it stored?
How do I view it?
How do I add to is?
Is the PAB the same as the Outlook Address Book?
Is the Outlook Address Book the same as the contacts folder that comes
up when I hit the contacts button on my Outlook Bar (on the left).
If we store our company wide contacts one central contacts folder in
one of the public folders, then how do I access that from with the
"TO:" button that is found on the top of a new email form.
What about the Global address Book (GAB). We used a hosted exchange
server, so we don't have direct admin control of the server. How do
I enter new contacts into it via outlook?
I don't want to duplicate contacts, so can I just assign our shared
company contacts folder in the public folder to be the GAB , or one of
the others.
Why does microsoft makes this so confusing?
Why are these so many address books?
Where are all the answers to how this works?
It sure seems like more of a black art then a mature computer product.
I don't understand.
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Clarification of Question by
sherpaj-ga
on
27 Oct 2002 21:43 PST
Ohh ya, I forgot one thing. If there wasn't enough to make this
confusing, there are also offline Address Books (OAB). I wonder what
that is all about.
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