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Q: Recently used documents self-emptying from Start Menu- Documents ( Answered 5 out of 5 stars,   3 Comments )
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Subject: Recently used documents self-emptying from Start Menu- Documents
Category: Computers > Software
Asked by: pendleton-ga
List Price: $2.00
Posted: 26 Oct 2002 11:45 PDT
Expires: 25 Nov 2002 10:45 PST
Question ID: 90238
I have an IBM Think Pad TransNOte with Windows 2000 professional.
I was told the following once before, but it did not work for long.
Also I could not place commas ( , )  between the 00,00,00,00 as indicated.

Press the start button, click on run.  
Run the Registry Editor (REGEDIT.EXE).  
  
Open HKEY_CURRENT_USER\ Software\ Microsoft\ Windows\  
CurrentVersion\ Policies\ Explorer.  
They are like folders, you'll have to browse for it.  
  
Double-click on the NoRecentDocsHistory value in the right  
pane - if it's not there, create a new binary value by that  
name.  
Change 01,00,00,00 to 00,00,00,00  
  
Repeat the last two steps on the NoRecentDocsMenu value.  
You'll have to restart Windows for the change to take effect.  
  
  ------------------------------------
I tried (sort of) the TWeakui or whatever thing, but could not
open (unZip) and I just did not know how to do it all.
Answer  
Subject: Re: Recently used documents self-emptying from Start Menu- Documents
Answered By: arcadesdude-ga on 26 Oct 2002 13:07 PDT
Rated:5 out of 5 stars
 
Hello again Pendleton!

The Windows Registry is a file where many settings are stored for the
Windows Operating System. Making changes in it can affect the way
things appear or work on the computer. The setting you're asking
about, NoRecentDocsHistory, will change the following:

If it is set to 1, it will not add any recent documents to the
documents menu.
(Clicking on Start then Documents will show no files).

If it is set to 0, it will add recent documents to the documents menu.
(This means, when you click on new files like text documents or
powerpoint presentations etc., that file gets added to a hidden folder
called C:\windows\recent. Documents in there show up when you click on
Start then Documents.)

(Additional information: Note that documents are added to that folder
when you click a file that is a saved document that launches its
parent/associated program. "Associated" program just means when you
click on a certain type of file (a certain "File Type") it will launch
that same "associated" program each time (unless you change it.)
Documents in the recent folder are just shortcuts to the file they are
referencing; they are not actual copies to that file and as such are
safe to delete those shortcuts. When you delete the shortcut it will
not appear in the documents menu.)

So you have to ask yourself, "Do I want new documents to show up in
the documents menu or not?"

If you do then you'll use the value 0 (actually 00 00 00 00).
If you do not then you'll use the value 1 (actually 01 00 00 00).

Now that you know what value you want to use for this option you can
change it by doing this:

1. Click Start
2. Click Run
3. Type: regedit
4. Press Enter (or click OK)

That will run the registry editor as you have done before.

Now Click HKEY_CURRENT_USER, then Software, then Microsoft, then
Windows, then, Policies then, Explorer.

In the right hand pane find NoRecentDocsHistory. Since you have
already created this value then it will be there. Since this is a
binary value (1 byte or 8 bits or 2 nibbles or 8 zeros/ones long) you
won't be able to enter , (commas) in. They are not needed and when you
were told to enter them, they were just to separate the sets of zeros.

Right click on the name and choose Modify.
Press delete to delete the current entry. Now type exactly as follows:
01000000
Don't type spaces or commas. The editor will separate the zeros for
you and it should be a 01 if you DON'T want documents to be in the
start menu or a 00 at the beginning if you DO.

The NoRecentDocsMenu value will not show the Documents menu on the
start menu if you don't want it.
Change its value just as above to 00 00 00 00 if you want it show on
the start menu and 01 00 00 00 if you don't want it to show.

>>but it did not work for long.<<
It may be that you have to log in as administrator for the changes to
stay in effect. You should also restart the computer to enforce this
change.

You can learn more about the registry here:

[ http://www.winguides.com/registry/ ]

This site:

[ http://www.createwindow.com/wininfo/regclean.htm ]

has information about RegClean which is a utility made my Microsoft
used to clean up and fix the registry from errors. That page has step
by step instructions about it and also about backing up the registry.

It is a good idea to back up the registry (among other things) because
the registry is a vital part of the Windows Operating System.

Now to the TweakUI part. TweakUI is a registry and settings
customization "tweaker" (meaning changer) program. It allows you to
change things in the registry easily with a standard windows interface
instead of editing text values in the registry editor. Also, it might
make this part easier.

You can get tweakui from here:

[ http://www.microsoft.com/windows95/downloads/contents/WUToys/W95PwrToysSet/Default.asp
]

You can get an "unzipper" program from here:

[ http://www.winzip.com/ ]

A zipped file or zip file is a compressed or squished file. That means
it has been encoded so that it takes up less space. It will download
faster this way. So it is sort of like a container or folder in that
it can hold many files but to get to those file you need to "unzip"
them. You can use an unzipper program to do this. WinZip is one such
unzipper program. You may also consider using WinRAR for zips or other
types of compressed files.

WinRar
[ http://www.rarlab.com/ ]

Once you've unzipped a zip file, it will be a standard windows folder
with the files inside no longer compressed.

Once you can get to tweakui's file (once you've unzipped it), you can
right click on the .inf file and choose "install" to install it if it
does not have an installer program with it. If it had an installer
program with it (like setup or install) it would be as easy to install
as a click (or double click :)

Once you get tweakui running, (by clicking on start, settings, control
panel, tweakui) you can try doing what we did above with the registry
in an easier way.

Click on the IE4 Tab in tweakui and check or uncheck the options "Add
new documents to start menu" and "Show documents on start menu" to
suit your preference.

Then click OK to save the changes and exit tweakui. Then you may have
to restart the computer for the changes to stay.

If all of the above does not help it stay then it may be that a
program is changing the setting itself in which case I can offer a
more advanced solution to this problem, but I doubt it will come to
that.

Hopefully all of this information is useful to you and you can fix
this problem (and get a little experience changing some obscure
registry settings). If you need additional assistance please request
answer clarification before you rate this answer and I will help you
further. Also, please excuse me if I've been a bit too technical. I
will gladly clarify any part you might want explained better.


-arcadesdude-ga


Sources/Links:

WinRar
http://www.rarlab.com/

How to Install and Run RegClean
http://www.createwindow.com/wininfo/regclean.htm

Windows 95 Power Toys Set : [Microsoft, Windows 95, downloads,
download, updates, update, PowerToys power toys, power toys set]
http://www.microsoft.com/windows95/downloads/contents/WUToys/W95PwrToysSet/Default.asp

WinZip Home Page
http://www.winzip.com/

The Windows Registry Guide
http://www.winguides.com/registry/

Search Strategy:

winzip
://www.google.com/search?q=winzip&sourceid=opera&num=100&ie=utf-8&oe=utf-8

regclean
://www.google.com/search?q=regclean&sourceid=opera&num=100&ie=utf-8&oe=utf-8

windows registry
://www.google.com/search?q=windows+registry&sourceid=opera&num=100&ie=utf-8&oe=utf-8

tweakui download
://www.google.com/search?q=tweakui+download&sourceid=opera&num=100&ie=utf-8&oe=utf-8

Request for Answer Clarification by pendleton-ga on 26 Oct 2002 16:23 PDT
Man, I got lost. Sorry, I am not a PC wiz. I got the Win95 special
download onto my desktop, double clicked it and all these other icons
loaded my desktop.
I don't know who is what.

From here on I am zero: You wrote the below, I am lost. Please, step
by
step for this kid. thanks.JMP

 
Once you've unzipped a zip file, it will be a standard windows folder
with the files inside no longer compressed.
 
Once you can get to tweakui's file (once you've unzipped it), you can
right click on the .inf file and choose "install" to install it if it
does not have an installer program with it. If it had an installer
program with it (like setup or install) it would be as easy to install
as a click (or double click :)
 
Once you get tweakui running, (by clicking on start, settings, control
panel, tweakui) you can try doing what we did above with the registry
in an easier way.

Clarification of Answer by arcadesdude-ga on 26 Oct 2002 17:58 PDT
Sorry for the confusion.

I see what you mean about all the little icons. Those were files that
got unzipped. Usually the unzipping program is smarter than that and
will unzip them to a folder. That wasn't the case this time but
usually will be the case on smarter unziping programs. Many of the
files that you unzipped are not related or used by tweakui in any way.

Of the files on your desktop, the only ones you want are:

TWEAKUI.CNT
TWEAKUI.CPL
TWEAKUI.HLP
TWEAKUI.INF

Those are the TweakUI files you want to keep.

You may safely delete the other files from that zip that are making a
mess of things :) (They are other possibly useful programs that are
not neccesary).

To install tweakui do the following:

1. Right Click on the file called TweakUI.INF
2. In the menu that pops up choose "Install"
3. If it asks you to insert the disk labed tweakui the click ok and
then click browse to the place where the file tweakui.cnt is located.
This will be on the desktop (c:\windows\desktop) if you didn't move
the files since they were unzipped.
4. Click ok twice.
5. When the window (Windows 2000 Setup) appears in the upper left
corner and it is stopped on Introducing TweakUI then you have to close
the other window that popped up called Tweak UI. That window has
information about tweakui.

When you have closed that window and the Windows 2000 Setup window has
closed itself (because it has finished installing tweakui), then
restart the computer.

Then you can run tweakui by clicking:

1. Start
2. Settings
3. Control Panel
4. TweakUI

That should get tweakui running for you, if not you know what to do :)
(Request Clairifcation and I'll try and clear it up a bit.)

I must tell you that I will be away visiting relatives in PA for a
week just to let you know but I'll check tomarrow morning before I
leave.

Clarification of Answer by arcadesdude-ga on 08 Nov 2002 08:41 PST
Just following up. Did you get tweakui working and the documents problem fixed?

Request for Answer Clarification by pendleton-ga on 21 Nov 2002 15:49 PST
Arcadesdude:

I am sorry to inform you that after I gave you the 5 star rating, a
day or two later, the recent documents file emptied.

could there be something else that causes that like low battery, a
power out, or not shutting off my computer correctly?

Thanks,
John P

Clarification of Answer by arcadesdude-ga on 21 Nov 2002 19:06 PST
Low batteries, power outages, and not shutting down properly would
cause problems but probably not this one.

Lets figure out what certain things are in your computer.

First, please run Microsoft RegClean and reboot the computer.

Now, lets see if the setting in the registry was changed or not.

1. Go to HKEY_CURRENT_USER\Software\Microsoft\Windows\Policies\Explorer
again.
 Please tell me the value of the setting named NoRecentDocsHistory.

That was the setting we changed. If it is changed to a 1 then we have
some program changing it periodically. If it is a zero as it should be
(meaning we WANT documents in the start menu) then there is another
problem.

If it is changed to a 1 please to the following which will force the
registry setting to 0 every time you reboot the computer. If it is
still a zero then there is no need to do the following. If it has
changed, however, the following step by step walkthrough should re-fix
the problem each time it arrises (but since it gets fixed each time,
you won't notice it anymore if that is the true problem).

1. Run notepad. (Start -> Programs -> Accessories -> Notepad)
2. Copy and Past the following into notepad: (copy only what is
between the lines and not the dashed lines themselves.)
--------------------------------------
REGEDIT4

[HKEY_CURRENT_USER\Software\Microsoft\Windows\Policies\Explorer]
"NoRecentDocsHistory"=hex:00,00,00,00
--------------------------------------

3. Save that file as c:\docs.reg (a registry file)

4. Type sysedit at the run prompt and hit enter. (Start -> Run ->
"sysedit")

5. Make sure you the window you are on when sysedit comes up is
C:\AUTOEXEC.BAT
 (it is on that window by default.)

6. ADD the line:
--------------------------
@regedit.exe "c:\docs.reg"
--------------------------
 to the autoexec.bat file AFTER the line that reads "@echo off" or
"echo off" (if it is there, if not it doesn't really matter where you
put the line).
(Again, copy and paste only what is between the lines and not the
dashed lines themselves.)

7. Close sysedit and Save it. If it asks you to restart the computer
(save any other work you have running) then do it.

8. That will force the setting to save documents to the documents menu
every time your computer starts. Hopefully that will fix the errant
problem if it is getting reset to no recent docs on the start menu. If
you choose to do that you will notice a line that says "Importing
file..." on the screen when your computer starts up. That is the
registry editor taking the setting we told it to but each time on
start up. It takes virtually no time to import the setting so it won't
slow down your computer (unless your on an old, old computer).

Please tell me the results of 1) The registry's value of the
norecentdocs menu and 2) If it was changed and you followed the above
then did that work?

Computers are sometimes like this they need to be told what to do and
sometimes you have to be strick with them :)
pendleton-ga rated this answer:5 out of 5 stars
Excellent answers and step-by-step how to. My recently used files are
finally staying in that "recent Documents" in the start up menu. You
did what others could not!  People like you keep me "sold" on
Answers-Google.

Blessings.
John P.

Comments  
Subject: Re: Recently used documents self-emptying from Start Menu- Documents
From: ericc-ga on 26 Oct 2002 17:07 PDT
 
Technically, deleting the NoRecentDocsMenu key when you're logged on
as the Administrator should work. By default that key should not
exist; it's one of those undocumented flags in Windows. If
pendleton-ga deletes the key as Administrator, and then deletes the
key again as his normal login (both in regedit) then it should stop
doing it.

It sounds like you managed to get in there once before, so just delete
the key there and then log in as Administrator, delete the key again,
reboot, and you should be good to go.
Subject: Re: Recently used documents self-emptying from Start Menu- Documents
From: ericc-ga on 26 Oct 2002 17:08 PDT
 
And by "delete the key" I mean select the "NoRecentDocsMenu" entry on
the right side in "HKEY_CURRENT_USER\ Software\ Microsoft\ Windows\
CurrentVersion\ Policies\ Explorer" and right click and choose delete.
Subject: Re: Recently used documents self-emptying from Start Menu- Documents
From: pendleton-ga on 08 Nov 2002 17:15 PST
 
I think we got someplace.
Your detailed explanation helped me to install the TweakUI. It did
some thing, is now in Control Panel.

Give me a couple of days to see if the files keep emptying themselves
or not.

Blessings.
John P:

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