In most cases, schools and universities while have some written policy
concerning full or partial tuition refunds. Common reasons for
requesting a refund would include: Physical and/or mental illness,
which prevents the student from completing all courses; Job relocation
or loss of employer reimbursement eligibility due to involuntary job
loss; Unexpected increase in job responsibilities; unexpected required
change in work schedule; unexpected but required job-related travel,
which prevents the student from completing all courses; other
conditions which prevent the student from attending the college.
In almost all cases, the school will require some type of supporting
documentation to approve the refund request -- for example, a letter
from the attending physician on his/her letterhead noting the
student's impairment and a professional opinion about the student's
inability to continue the course.
I've selected "physical illness", "loss of job", "unexpected change in
work schedule"; and for the fourth, "other circumstances", in this
case the student's inability to get the appropriate authorization to
enter a country. Please note that while I've tried to write each
letter in different styles, they all follow the same basic format (an
introduction, request for refund, explanation for request, supporting
documentation) as they are all essentially for the same purpose: .
[City], [State abbr.] [Zip]
I am writing to request a full refund of my tuition fee of $220 for
the extension course, "History of Macroeconomics" that began on
February 10th, 2003.
As noted in the requirements of "Tuition Refund" section of the
University Student Manual, I have withdrawn from the course within
the six-week time limit. A copy of that withdrawal slip is attached.
Unfortunately, ill health has proscribed continuing my education at
this time. In support of this claim, I've attached a letter from my
physician, Dr. Holmes, where he notes that he has advised me to limit
my physical activities, and feels that my illness is such that I
should not continue traveling to the school at this time.
If you require any further information from me, feel free to contact
me at [address] or [phone number]. I appreciate your prompt
attention to this matter and look forward to receiving the full
[City], [State] [Zip code]
I recently registered for a Spring 2003 course that began on March
3rd, "Internet Business Administration" (IBA-101), as part of my
ongoing career development plans. However, I was notified by my
employer last week that I was to be laid off, and that the company
would not reimburse me for further education or training.
I've enclosed a letter from my ex-employer's Human Resources
Department verifying this situation. While I apologize for having to
make the request, as you can understand, my financial situation now
dictates that I must ask for a full refund.
Please contact me at [address] or [phone number] if you have any
questions. I look forward to receiving the refund at your earliest
Office of Financial Services
[City], [State] [Zip]
To Whom It May Concern:
My name is [Name], and I have been taking various courses at your
school since 2001. While I have attended the first two classes of
COBOL PROGRAMMAING (CSA-201, taught by Dr. McCarthy), my company
recently promoted me to a new position that requires that I travel
extensively over the next few months.
Due to these circumstances beyond my control, I must withdraw from the
course and request a tuition refund for the balance of the eight-week
course. As you'll see, I've included a letter from both my supervisor
and from Dr. McCarthy agreeing with my feeling that these new job
responsibilities and travel will make it impossible for me to
satisfactorily finish the course.
While I realize that this type of refund is not common school policy,
I sincerely believe that an exception should be made in my case. I
hope you agree, and hope to hear from you soon.
Tuition Appeals Committee
c/o Student Financial Services
[City], [State] [Zip]
Dear Sir or Madam:
As you may know, I was accepted to study at the School of Languages
for the Spring 2003 semester. However, as the attached letter shows, I
have been unable to obtain a student visa in time for the beginning of
the semester. While I am now in the process of obtaining a B-2
prospective-student visa, the U.S. consul has advised me that it is
unlikely that the paperwork will be processed in time for me to begin
the new semester.
Please consider this letter as my written notice requesting a refund.
As noted in your "Refund Policy of 2003" I have included a copy of my
original acceptance letter, and the letter from the U.S. Consul
rejecting my student visa application.
I am hopeful that these issue will be resolved and I will be able to
attend the School of Languages at a future time. For the moment,
however, I must request that my money be returned as soon as possible.
http://www.du.edu/sfs/forms/tuitionappealform.pdf (Requires Adobe
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